Catering Sales Administrative Assistant

asmglobal; San Francisco (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Legends Global seeks an Administrative Assistant for the Moscone Center to support the Catering Operations Department. You will ensure efficient office operations, maintain organized records, and process paperwork such as packers, delivery receipts, and tip sheets with accuracy.

The role requires strong administrative skills in a fast-paced environment and a proactive approach to help events run smoothly. You will interact with multiple departments and uphold company policies.

Qualifications

• Minimum one year in a fast paced office environment.
• Strong written and verbal communication skills.
• Ability to multi-task and manage paperwork efficiently.

Responsibilities

• Process all paperwork for the Operations Department.
• Review BEO distributions with Operations Directors.
• Create packets under Operations Directors' supervision.
• Organize DRs for Operations Managers.
• Return DRs to Sales Department.
• Submit Tip Sheets as required.
• Transmit special menus with BEOs.
• Track due dates per the CBA.
• Maintain communications with other departments.
• Adhere to Legends Global policies and procedures.

Skills

Written communication

Verbal communication

Multi-tasking

Organizational skills

Office software

Tools

Microsoft Office

Word

Excel

Outlook

PowerPoint

Job description

Legends Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Administrative Assistant for the Moscone Center. Responsible for providing excellent support services to the Catering Operations Department. Other responsibilities include ensuring efficient office operations, maintaining organized records, and processing paperwork relative to packers, delivery receipts, tip sheets, etc. To be successful in this role, you’ll need administrative skills and experience in a fast-paced office environment. Ultimately, you will help support our team to ensure events run smoothly.

ESSENTIALL DUTIES:

Process all paperwork necessary to the Operations Department:

• Review BEO distributions with Operations Directors
• Create Packets under Operations Directors supervision
• Organize DRs for Operations Managers
• Return DRs to Sales Department
• Turn in Tip Sheets relevant to services rendered, under Operations Directors’ supervision
• Transmit special menus as needed in conjunction with BEOs
• Keep track of when paperwork is due as per the CBA
• Maintain open communications with all other departments
• Other related duties as pertains to paperwork for the Operations Department
• Adhere to all Legends Global policies and procedures

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skills, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

Minimum one year experience in a fast paced office environment

SKILLS AND ABILITIES:

• Ability to work all shifts including nights, weekends and holidays, as needed
• Good written and verbal communication skills
• Ability to read and interpret documents
• Ability to calculate amounts
• Ability to execute instructions, in written and/or oral form
• Ability to deal with problems involving several concrete variables in standardized situations

COMPUTER SKILLS:

Proficiency with Microsoft Office including: Word, Excel, Outlook, PowerPoint

OTHER QUALIFICATIONS:

• Strong verbal and written communication skills
• Ability to multi-task

Hourly Range: $25-$30/hour

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to move around the facility, and from building to building.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other cause(s). This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an EQUAL OPPORTUNITY/AFFIRMATIVE ACTION employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.