Catering Events & Sales Coordinator

Constellation

Miami (FL)

On-site

USD 42,000 - 60,000

Full time

7 days ago

Be an early applicant

Application generator

An application made for this job — a tailored resume and cover letter that speak straight to the posting.

Get past ATS filters

Job summary

Constellation at the Perez Art Museum in Miami, FL is seeking a Catering Sales Coordinator to support the catering sales team and director in planning and executing events. You will help ensure accurate event details in CaterXpert, coordinate with staff, and assist in setup, deliveries, and calendar management.

The role requires 2 years of catering/administrative experience, basic Word/Excel skills, and a collaborative mindset to drive successful events.

Qualifications

2 years of catering/food-beverage and/or administrative/event experience.
Basic PC knowledge and comprehension (Word & Excel)

Responsibilities

Working as a member of a cohesive operations team supporting the Director of Catering and sales team, as well as the General Manager to enable perfect event execution.
Ensuring all event information in CaterXpert from the sales team is up to date and fully detailed prior to event/deadlines.
Assisting in the setup and execution of events.
Ensure that event rentals have scheduled deliveries and pickups that are convenient for specialist or venue management.
Maintain calendar of events through Outlook and attend all necessary event meetings and conference calls.
Communicate with sales, culinary and booking staff, as needed, to ensure understanding of menus and client needs.
Responsible for the collection and submission of all payments and deposits as it relates to contracted events. They are responsible for ensuring that these payments are on time and also responsible for reviewing the weekly AR report and correcting any discrepancies and/or collecting any late payments.