Catering & Events Admin Lead (Sales Support)

Lancer Hospitality; Philadelphia (Philadelphia County); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical (FT Employees)

Vision

Discount Program

Commuter Benefits

401k

Sick Pay

Holiday Pay

Tuition Reimbursement (FT)

Job summary

Constellation Culinary Group in Philadelphia is seeking a motivated Catering Coordinator to support Sales and Event Management teams across the Philadelphia and New Jersey region. The role is highly administrative, focusing on keeping sales, marketing and event processes organized and moving forward.

You will provide back-end support to the Directors of Catering, Event Managers, and Regional Director of Sales, including data entry, proposals, site-tour materials, vendor coordination and event

Qualifications

• Prior administrative, catering, hospitality, event experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Ability to learn CaterXpert and other catering systems.

Responsibilities

• Learn and use CaterXpert to support daily sales and administrative needs.
• Assist in lead inquiry process by entering, maintaining, and auditing inquiries and opportunities for accuracy and completeness.
• Assist with proposal revisions, updates, re-issuing, and quality control.
• Maintain organized SharePoint files and sales resources.
• Prepare and organize BEOs, menus, and other sales/event materials as needed.
• Prepare site tour materials, including collateral packets, menus, venue information, floor plans, and client gifts.
• Assist with client tastings, sales meetings, networking events, trade shows, and sales blitzes.
• Support sales and business development projects as needed.
• Assist Sales with maintaining venue profiles and listings on industry platforms, including uploading images, albums, menus, and updated venue information.
• Provide administrative support to Event Managers, including PRL updates, BEOs, event paperwork, and internal follow-up.
• Assist with third-party vendor communication and administrative needs.
• Support menu signs, menu cards, lookbooks, and other event production materials.
• Attend weekly BEO and event recap meetings and take notes when needed.
• Assist with internal follow-up related to logistics, rentals, and event production.
• Assist Events Managers in planning, coordinating, and executing events on a need basis during peak season
• Support special projects and other administrative needs across Sales and Operations.

Skills

Administrative experience

Event coordination

Microsoft Office

Canva

CaterXpert

Communication

Tools

CaterXpert

SharePoint

Microsoft Office

Canva

Job description

Constellation Culinary Group in Philadelphia is seeking a motivated Catering Coordinator to support Sales and Event Management teams across the Philadelphia and New Jersey region. The role is highly administrative, focusing on keeping sales, marketing and event processes organized and moving forward.

You will provide back-end support to the Directors of Catering, Event Managers, and Regional Director of Sales, including data entry, proposals, site-tour materials, vendor coordination and event