Catering Sales Coordinator

Constellation; Miami (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Constellation at the Perez Art Museum in Miami, FL is seeking a Catering Sales Coordinator to support the catering sales team and director in planning and executing events. You will help ensure accurate event details in CaterXpert, coordinate with staff, and assist in setup, deliveries, and calendar management.

The role requires 2 years of catering/administrative experience, basic Word/Excel skills, and a collaborative mindset to drive successful events.

Qualifications

• 2 years of catering/food-beverage and/or administrative/event experience.
• Basic PC knowledge and comprehension (Word & Excel)

Responsibilities

• Working as a member of a cohesive operations team supporting the Director of Catering and sales team, as well as the General Manager to enable perfect event execution.
• Ensuring all event information in CaterXpert from the sales team is up to date and fully detailed prior to event/deadlines.
• Assisting in the setup and execution of events.
• Ensure that event rentals have scheduled deliveries and pickups that are convenient for specialist or venue management.
• Maintain calendar of events through Outlook and attend all necessary event meetings and conference calls.
• Communicate with sales, culinary and booking staff, as needed, to ensure understanding of menus and client needs.
• Responsible for the collection and submission of all payments and deposits as it relates to contracted events. They are responsible for ensuring that these payments are on time and also responsible for reviewing the weekly AR report and correcting any discrepancies and/or collecting any late payments.

Skills

Catering experience

Administrative experience

Event coordination

Tools

MS Word

Excel

Job description

Career Opportunities: Catering Sales Coordinator (43198)

Requisition ID43198-Posted09/23/2026-Dining & Events-United States-Full-Time

The Role at a glance:

We are looking for a Catering Sales Coordinator to add to our Constellation team at the Perez Art Museum in Miami, FL. This is a great opportunity if you have a catering events background and you have had experience planning and executing those events. You’ll be directly supporting the needs/goals of the Director of Catering as well as the Catering Sales Manager and the Event Specialist. If you are looking to advance your career in managing catering events, this is a great role for you.

What you'll be doing:

• Working as a member of a cohesive operations team supporting the Director of Catering and sales team, as well as the General Manager to enable perfect event execution. This individual functions as a support to the Event Manager and Captains, as well as sometimes acting as a junior sales specialist when business levels are high. The Catering sales coordinator maintains a positive, “win-win” attitude, always working to improve the execution and timeliness of their team.
• Ensuring all event information in CaterXpert from the sales team is up to date and fully detailed prior to event/deadlines.
• Assisting in the setup and execution of events.
• Ensure that event rentals have scheduled deliveries and pickups that are convenient for specialist or venue management.
• Maintain calendar of events through Outlook and attend all necessary event meetings and conference calls.
• Communicate with sales, culinary and booking staff, as needed, to ensure understanding of menus and client needs.
• Responsible for the collection and submission of all payments and deposits as it relates to contracted events. They are responsible for ensuring that these payments are on time and also responsible for reviewing the weekly AR report and correcting any discrepancies and/or collecting any late payments.

What we're looking for:

Must-haves:

• 2 years of catering/food-beverage and/or administrative/event experience
• Basic PC knowledge and comprehension (Word & Excel)

Nice-to-haves:

Safe Food Handlers Certification

• Medical (FT Employees)
• Vision
• Voluntary UNUM offering for Accident, Critical Illness and Hospital Indemnity
• Discount Program
• Commuter Benefits (Parking and Transit)
• EAP
• 401k
• Sick Time
• Holiday Pay (9 paid holidays)
• Tuition Reimbursement (FT Employees)
• Paid Time Off

About Constellation:

From retail spaces to office buildings, Constellation provides high-quality business dining and catering experiences all over the United States. Constellation takes pride in building every meal around its goal of fostering connections through food and hospitality.

About Elior North America:

Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth.

At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you’ve gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments.

Disclaimer: This job description can be revised by management as needed.