Catering Events Coordinator – Sales & Execution

Elior; Philadelphia (Philadelphia County); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical (FT Employees)

Dental

Vision

UNUM offering for Accident, Critical 9

Discount Program

Commuter Benefits

EAP

401k

Sick Time

Holiday Pay (9 paid holidays)

Tuition Reimbursement (FT Employees)

Paid Time Off

Job summary

Constellation, at Duane Morris in Philadelphia, PA, seeks a Catering Sales Coordinator to support the Director of Catering, the Catering Sales Manager and the Event Specialist in planning and executing events.

You will coordinate event details, update CaterXpert data, assist in setup and execution, manage deliveries, calendars, and payments to ensure smooth, on-time events and client satisfaction.

Qualifications

• 2 years of catering/food-beverage and/or administrative/event experience.
• Basic PC knowledge and Word & Excel proficiency.

Responsibilities

• Work as a member of the operations team to support the Director of Catering and sales team, and assist the General Manager to execute events smoothly.
• Ensure all event information in CaterXpert is up to date and detailed prior to deadlines.
• Assist in the setup and execution of events.
• Schedule and coordinate deliveries/pickups for event rentals with venue management.
• Maintain calendar of events in Outlook and participate in event meetings/conference calls.
• Communicate with sales, culinary and booking staff to ensure menu understanding and client needs.
• Collect and submit payments and deposits for contracted events; monitor AR and late payments.

Skills

Catering/food & beverage

Administrative experience

Microsoft Word

Microsoft Excel

Tools

Word

Excel

Job description

Constellation, at Duane Morris in Philadelphia, PA, seeks a Catering Sales Coordinator to support the Director of Catering, the Catering Sales Manager and the Event Specialist in planning and executing events.

You will coordinate event details, update CaterXpert data, assist in setup and execution, manage deliveries, calendars, and payments to ensure smooth, on-time events and client satisfaction.