Cardiovascular Admin Coordinator — Scheduling & Ops

The Ohio State University; Columbus (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

The Ohio State University in Columbus, OH, seeks an Administrative Assistant 3 for Cardiovascular Medicine to support faculty schedules, leave management, travel, onboarding, and communications within the Division of Cardiovascular Medicine and the Department of Internal Medicine.

Responsibilities include calendar management across QGenda/IHIS/Outlook, expense reporting, meetings and events, HR processes, and coordination with university partners.

Responsibilities

• Maintain clinical assignments in QGenda, IHIS, and Outlook to support faculty schedules and patient care needs.
• Ensure physician leave is submitted within required timeframes and that clinic openings/closures are coordinated accurately and timely.
• Prepare and submit expense reports on behalf of physicians within the required sixty-day deadline.
• Coordinate business travel, including preparing and submitting required spend authorizations and related travel documentation.
• Support faculty onboarding, offboarding, and transitions to ensure continuity of operations and coordination with departmental, divisional, and institutional partners.
• Assist with onboarding of staff and provide administrative support related to HR processes.
• Coordinate calendars, facilitate communication, and organize logistics for meetings, conferences, workshops, and special events.
• Prepare and distribute meeting agendas, materials, and follow-up communications as needed.
• Support facilities and space-related needs for the heart failure faculty and associated staff.
• Perform other administrative and operational duties as assigned to support the goals of the Division of Cardiovascular Medicine and the Department of Internal Medicine.

Job description

The Ohio State University in Columbus, OH, seeks an Administrative Assistant 3 for Cardiovascular Medicine to support faculty schedules, leave management, travel, onboarding, and communications within the Division of Cardiovascular Medicine and the Department of Internal Medicine.

Responsibilities include calendar management across QGenda/IHIS/Outlook, expense reporting, meetings and events, HR processes, and coordination with university partners.