Cardiovascular Admin & Scheduling Lead

The Ohio State University Wexner Medical Center; Columbus (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

The Ohio State University Wexner Medical Center is seeking an Administrative Assistant II in the Cardiovascular Medicine division of Internal Medicine. The role supports non-invasive faculty with administrative, operational, and business tasks, coordinating scheduling, HR processes, expenses, travel, and events.

Responsibilities include maintaining schedules in scheduling systems, preparing agendas, and assisting with onboarding and facilities coordination to ensure smooth daily operations for

Responsibilities

• Maintain accurate and up-to-date clinical assignments in QGenda, IHIS, and Outlook to support faculty schedules and clinic operations.
• Coordinate calendars, facilitate communication, and organize logistics for meetings, conferences, and events.
• Prepare and submit expense reports for physicians within the required sixty-day deadline.
• Coordinate business travel, including spend authorizations and related travel documentation.
• Support onboarding/offboarding of faculty and staff, HR processes, and transitions to ensure continuity of operations.
• Assist with facilities and space needs and provide administrative guidance to the division.

Job description

The Ohio State University Wexner Medical Center is seeking an Administrative Assistant II in the Cardiovascular Medicine division of Internal Medicine. The role supports non-invasive faculty with administrative, operational, and business tasks, coordinating scheduling, HR processes, expenses, travel, and events.

Responsibilities include maintaining schedules in scheduling systems, preparing agendas, and assisting with onboarding and facilities coordination to ensure smooth daily operations for