Electrophysiology Administrative Coordinator

Ohio State University; Columbus (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

The Ohio State University Wexner Medical Center is seeking an Administrative Assistant 3 for the Cardiovascular Medicine division. The role provides comprehensive administrative, operational, and business support to electrophysiology faculty, coordinating clinical scheduling, HR processes, facilities, and event logistics.

Responsibilities include maintaining schedules in QGenda/IHIS/Outlook, submitting expense reports, coordinating travel, onboarding staff, and supporting meetings and space

Qualifications

• Experience providing administrative support in a professional medical environment.
• Ability to manage complex calendars, scheduling and communications for multiple faculty.
• Support HR processes and onboarding/offboarding activities.

Responsibilities

• Maintain clinical assignments in QGenda, IHIS and Outlook for faculty schedules.
• Prepare and submit expense reports for physicians within sixty days.
• Coordinate physician travel and related approvals.
• Support onboarding/offboarding and transitions to ensure continuity.
• Coordinate meetings, conferences, and events with agendas and follow-ups.
• Assist with HR processes and space/facilities coordination.
• Respond to inquiries and provide guidance on scheduling and operations.

Skills

Administrative support

Calendar management

Travel coordination

Tools

QGenda

IHIS

Outlook

Job description

The Ohio State University Wexner Medical Center is seeking an Administrative Assistant 3 for the Cardiovascular Medicine division. The role provides comprehensive administrative, operational, and business support to electrophysiology faculty, coordinating clinical scheduling, HR processes, facilities, and event logistics.

Responsibilities include maintaining schedules in QGenda/IHIS/Outlook, submitting expense reports, coordinating travel, onboarding staff, and supporting meetings and space