Cardiac Care Admin & Scheduling Specialist

Oklahoma Heart Hospital, L.L.C.; Ardmore (OK); On-site; USD 26,000 - 38,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) plan

PTO

Extended Medical Benefit (EMB)

Job summary

Oklahoma Heart Hospital, L.L.C. is seeking a reliable medical office assistant to perform administrative duties across multiple locations. The role involves scheduling procedures, managing medical charts, and handling insurance forms while supporting physicians with documentation and communications.

Requirements include a high school diploma or equivalent and 1+ year of medical office experience. Proficiency with EPIC and Cerner scheduling systems is preferred, along with strong organizational

Qualifications

• Education: High school diploma or equivalent.
• Experience: One (1) plus year of medical office experience preferred.
• Working Knowledge: PCIS Gold Billing & Cerner scheduling systems; administrative and clerical procedures; multi-phone line systems; basic office equipment.

Responsibilities

• Answer and route phone calls; greet and direct visitors.
• Schedule office visits, procedures, and diagnostics using EPIC across multiple locations.
• Maintain and update medical records, charts, and correspondence.
• Complete insurance forms and patient intake documents.
• Operate office equipment and use software to create reports, letters, and records.
• Order and manage office supplies.
• Assist physicians with correspondence, reports, and meeting prep.
• Handle messages, lab results, and file transmissions via mail, email, or fax.
• Schedule and confirm diagnostic tests, surgeries, and consultations.
• Coordinate with pharmaceutical reps for lunches and meetings.
• Manage physician’s calendar and travel for rural clinics.

Education

High school diploma or equivalent

Tools

EPIC

Cerner scheduling

PCIS Gold Billing

Word processing

Job description

Oklahoma Heart Hospital, L.L.C. is seeking a reliable medical office assistant to perform administrative duties across multiple locations. The role involves scheduling procedures, managing medical charts, and handling insurance forms while supporting physicians with documentation and communications.

Requirements include a high school diploma or equivalent and 1+ year of medical office experience. Proficiency with EPIC and Cerner scheduling systems is preferred, along with strong organizational