Capri Events & Booking Manager

PCYC; Minneapolis (MN); Presencial; USD 33.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

HSA / FSA

Long-term disability insurance

Employer-paid life & AD&D

Voluntary benefits: accident, hospital

Retirement plan with 25% match

Tuition discounts at St. Mary’s Univ.

Internships / job placement

Descripción de la vacante

PCYC’s Capri Booking Manager in Minneapolis drives event sales and revenue by cultivating client relationships, converting inquiries into bookings, and managing proposals and contracts.

The position also oversees Capri’s master event calendar and internal event briefings, coordinating closely with the Capri team to ensure programming, staffing, production, and facility needs are clearly communicated and effectively managed.

Formación

• At least 3 years of sales experience.
• A minimum 2-year degree focusing on Theater or Events is preferred.
• Demonstrated commitment to diversity of thought, backgrounds, and perspectives.
• Excellent interpersonal and team skills.
• Strong project management and oversight skills.
• Knowledge of arts resources in the Twin Cities area that may benefit clients.
• Experience using Planning Pod or other event booking and venue management software.
• Computer competency to use these resources effectively.
• Certifications in CPR and First Aid (training provided).
• Ability to handle multiple tasks independently while maintaining attention to detail.

Responsabilidades

• Drive event sales and revenue by cultivating client relationships.
• Respond promptly to booking inquiries with clients and stakeholders.
• Complete invoices and collect payments and insurance documents.
• Convert leads into bookings by identifying dates, tours, and producing proposals.
• Solicit prospective clients through networking and outreach.
• Build event proposals and budgets for each event.
• Communicate a comprehensive Event Briefing and timeline to the Capri Team.
• Provide updates to Box Office and Communications for events.
• Ensure Capri policies and security practices are followed.
• Maintain client and vendor databases for all Capri programming and bookings.
• File contracts and supporting documents for each event.
• Manage the Capri calendar to coordinate space and staffing.
• Distribute Event Briefings to internal stakeholders.
• Coordinate staff schedules for adequate coverage.
• Produce Event Reports for post-event evaluation.
• Collaborate to improve event efficiency and outcomes.
• Report on event revenue and expenses to the Director of Finance and Operations.

Conocimientos

Sales experience

Interpersonal skills

Project management

Arts resources knowledge (Twin Cities)

Planning Pod software

Event booking software

Computer proficiency

Multitasking

Educación

Bachelor’s or 2-year degree in Theater/Events

Herramientas

Planning Pod

Event scheduling software

Descripción del empleo

PCYC’s Capri Booking Manager in Minneapolis drives event sales and revenue by cultivating client relationships, converting inquiries into bookings, and managing proposals and contracts.

The position also oversees Capri’s master event calendar and internal event briefings, coordinating closely with the Capri team to ensure programming, staffing, production, and facility needs are clearly communicated and effectively managed.