Candidate Experience & Onboarding Coordinator

Allegis Global Solutions; New York (NY); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

HSA & DCFSA

Employee Assistance Program

Tuition Assistance

Time Off/Leave

Job summary

Allegis Global Solutions seeks a Recruitment Coordinator to support client recruitment teams and manage candidate care and administrative tasks from application through onboarding. The role requires attention to detail, strong communication, and the ability to meet deadlines, while ensuring compliance and a positive candidate experience.

You will schedule interviews, prepare offer letters, coordinate onboarding, and maintain audit-ready materials as part of a professional team.

Qualifications

• Previous administrative experience.
• Experience in a customer service or other relevant customer facing role.
• Comfortable working with Microsoft Office - Outlook (or other calendar management systems).
• Previous recruitment or onboarding administrative experience e.g. generating employment offers.
• Strong written and verbal skills.
• Proven ability to perform under pressure and under tight deadlines.
• Degree level education or equivalent preferred.

Responsibilities

• Providing support to the recruitment team by completing designated activities within agreed timeframes.
• Ensuring job requisitions are compliant with client and government standards.
• Posting job requisitions as per agreed sourcing methodology across internal and external systems.
• Developing and coordinating timely interview schedules for candidates and managing any schedule changes accordingly.
• Creating offer letters using the client’s HR systems and obtaining the necessary approvals. Ensuring all information is accurate and all supporting documentation is provided.
• Maintaining consistent communication with candidates throughout the onboarding process, to manage requirements and expectations.
• Initiating and monitoring onboarding activities as per client process.
• Maintaining audit-ready offer and onboarding materials, resolving issues and escalating as needed.

Skills

Administrative experience

Customer service

Outlook

Recruitment onboarding experience

Written and verbal skills

Under pressure

Degree preferred

Education

Degree level education or equivalent preferred

Tools

Microsoft Office

Job description

Allegis Global Solutions seeks a Recruitment Coordinator to support client recruitment teams and manage candidate care and administrative tasks from application through onboarding. The role requires attention to detail, strong communication, and the ability to meet deadlines, while ensuring compliance and a positive candidate experience.

You will schedule interviews, prepare offer letters, coordinate onboarding, and maintain audit-ready materials as part of a professional team.