Recruitment Coordinator

Allegis Global Solutions; New York (NY); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

HSA & DCFSA

Employee Assistance Program

Tuition Assistance

Time Off/Leave

Job summary

Allegis Global Solutions seeks a Recruitment Coordinator to support client recruitment teams and manage candidate care and administrative tasks from application through onboarding. The role requires attention to detail, strong communication, and the ability to meet deadlines, while ensuring compliance and a positive candidate experience.

You will schedule interviews, prepare offer letters, coordinate onboarding, and maintain audit-ready materials as part of a professional team.

Qualifications

• Previous administrative experience.
• Experience in a customer service or other relevant customer facing role.
• Comfortable working with Microsoft Office - Outlook (or other calendar management systems).
• Previous recruitment or onboarding administrative experience e.g. generating employment offers.
• Strong written and verbal skills.
• Proven ability to perform under pressure and under tight deadlines.
• Degree level education or equivalent preferred.

Responsibilities

• Providing support to the recruitment team by completing designated activities within agreed timeframes.
• Ensuring job requisitions are compliant with client and government standards.
• Posting job requisitions as per agreed sourcing methodology across internal and external systems.
• Developing and coordinating timely interview schedules for candidates and managing any schedule changes accordingly.
• Creating offer letters using the client’s HR systems and obtaining the necessary approvals. Ensuring all information is accurate and all supporting documentation is provided.
• Maintaining consistent communication with candidates throughout the onboarding process, to manage requirements and expectations.
• Initiating and monitoring onboarding activities as per client process.
• Maintaining audit-ready offer and onboarding materials, resolving issues and escalating as needed.

Skills

Administrative experience

Customer service

Outlook

Recruitment onboarding experience

Written and verbal skills

Under pressure

Degree preferred

Education

Degree level education or equivalent preferred

Tools

Microsoft Office

Job description

Job Description

As a Recruitment Coordinator you will support the client recruitment teams and have responsibility for candidate care and administrative support associated with a candidate’s application process through to their onboarding.

As a Recruitment Coordinator you will possess strong attention to detail and accuracy and will be able to identify potential risks or issues associated with a candidate’s application or onboarding process and take corrective measures to mitigate.

Reporting into the Recruitment Administration Manager you will assist in driving high quality candidate care and strive to be an ambassador for the Allegis Global Solutions brand at every interaction.

Your duties may include, but are not limited to:

• Providing support to the recruitment team by completing designated activities within agreed timeframes.


• Ensuring job requisitions are compliant with client and government standards.


• Posting job requisitions as per agreed sourcing methodology across internal and external systems.


• Developing and coordinating timely interview schedules for candidates and managing any schedule changes accordingly.


• Creating offer letters using the client’s HR systems and obtaining the necessary approvals. Ensuring all information is accurate and all supporting documentation is provided.


• Maintaining consistent communication with candidates throughout the onboarding process, to manage requirements and expectations.


• Initiating and monitoring onboarding activities as per client process.


• Maintaining audit-ready offer and onboarding materials, resolving issues and escalating as needed.

Qualifications:

Qualifications

• Previous administrative experience


• Experience in a customer service or other relevant customer facing role.


• Comfortable working with Microsoft Office - Outlook (or other calendar management systems).


• Previous recruitment or onboarding administrative experience e.g. generating employment offers.


• Strong written and verbal skills.


• Proven ability to perform under pressure and under tight deadlines.


• Degree level education or equivalent preferred.

Additional Information

Location disclaimer: This position is open to North America locations outside of California, Colorado, New Jersey, New York, Washington and Maryland.

Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following:

• Medical, dental & vision


• Hospital plans


• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available


• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)


• Company paid short and long-term disability


• Health & Dependent Care Spending Accounts (HSA & DCFSA)


• Employee Assistance Program


• Tuition Assistance


• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

At AGS, we recognize our people are our strength. We are an equal opportunity (M/F/Disability/Veterans) and consider all applications without regard to race, gender, sexual orientation, gender identity, age, color, religion, national origin, veteran status, disability, genetic information or any other status protected by applicable law. We value our people, their varying perspectives and are committed to fostering an environment where they can bring their whole selves to work.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for accommodation options.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.