Secondary Principal Administrative Assistant

MCDADE INDEPENDENT SCHOOL DISTRICT; McDade (TX); Presencial; USD 30 000 - 38 000; Tempo integral

Resumo da oferta

MCDADE INDEPENDENT SCHOOL DISTRICT seeks an administrative receptionist to support the school office. Under supervision, you will respond to inquiries from staff, students, parents, and the public, direct visitors, and provide clerical support to administrative staff.

Responsibilities include handling multi-line calls, greeting visitors, maintaining logs, processing records, and assisting with meetings and campus activities.

Qualificações

• High school diploma or GED required.
• Experience operating a multi-line phone system.
• Ability to maintain accurate records and confidentiality.

Responsabilidades

• Answer and direct incoming calls and route messages to appropriate staff.
• Greet visitors and provide information or direct to appropriate personnel per district policies.
• Maintain a visitor log and issue visitor passes.
• Respond to emergency calls and notify the appropriate parties for safety or security issues.
• Prepare campus communications, forms, manuals, and reports per district standards.
• Maintain daily attendance logs and records for substitutes; process leave requests.
• Keep principal informed of upcoming campus events.
• Maintain student and other records per procedures.

Conhecimentos

Multi-line phone

Public relations

English literacy

Read instructions

One-on-one communication

Multi-tasking

Spreadsheet skills

Record keeping

Typing / 10-key

Formação académica

High school diploma or GED

Ferramentas

Microsoft Word

Excel

Descrição da oferta de emprego

Primary Purpose

Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; and direct visitors. Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Primary Purpose

Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; and direct visitors. Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Qualifications

Education/Certification: High school diploma or GED

Special Knowledge/Skills

• Ability to operate multi-line phone system
• Effective public relations, organization, communication, and interpersonal skills
• Ability to speak, read, and understand English
• Ability to read and comprehend instructions
• Ability to effectively present information in one-on-one situations
• Ability to perform a variety of tasks often changing assignment on short notice
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Major Responsibilities And Duties

Reception and Phones

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.
• Maintain visitor log and issue visitor passes.
• Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.

Records, Reports, and Correspondence

• Prepare campus communications, correspondence, forms, manuals, reports, purchase order requisitions, following district standards and requirements. Prepare instructional materials and as requested.
• Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
• Keep principal informed on upcoming calendar events.
• Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Accounting and Inventory

• Prepare and make cash deposits for activity account(s) such as band, athletics, etc. Turn in accurate deposit records to the Business Office.
• Maintain accurate records of expenditures for the campus and forward those records to the Business Office.
• Maintain inventory of fixed assets, equipment, and supplies.

Other

• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Compile, maintain, and file all reports, records, and other documents as required.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness
• Maintain confidentiality.
• Other duties as assigned.

Supervisory Responsibilities

None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; multi-line phone system

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motion, frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Reception desk in the administrative/central office

Mental Demands: Work with frequent interruptions; maintain emotional control under stress