Campus Secretary & Admin Ops Lead

Judson Care Academy; Converse (TX); On-site; USD 28,000 - 33,000; Full time

Job summary

Judson CARE Academy in Converse, TX is seeking a Campus Secretary to manage the school administration office, handle clerical tasks, and maintain financial records with accuracy and discretion.

The role requires one year of secretarial experience, strong organizational skills, and proficiency with typing, word processing, and basic accounting. Responsible for reception, mail, deposits, reports, and supporting staff daily.

Qualifications

• High school graduate or GED; background check required.
• Proficient typing, word processing, file maintenance.
• Minimum of one year secretarial experience.

Responsibilities

• Respect the confidentiality of the position.
• Maintain the general office files.
• Receive school money, accounts for receipts, prepare bank deposits, write checks, and maintain accounts in the school activity fund where applicable.
• Balance bank statements and records for audit.
• Coordinate appointments for conferences with principal, assistant principal, counselor and all teachers.
• Receive and distribute mail.
• Instruct and assist teachers and aides in the operation of office machines if needed.
• Prepare materials for school distribution.
• Prepare and keep such reports as may be required by the principal, district and other authority.
• Greet visitors to the school in a professional and pleasant manner.
• Answer office telephone and respond appropriately to requests for information.
• Complete necessary forms for entering and withdrawing students.
• Maintain record of sick leave and prepare absence from duty forms and time sheets for custodial and paraprofessional staff.
• Keep current list of students by room.
• Assist with the placement of substitute teachers as needed.
• Assist with employee absence reports and records.
• Type correspondence for all school staff.
• Check in tardy students and supply them with a tardy slip.
• Create and maintain all student cumulative records.
• Assure the coverage of the clinic when the health aide is at lunch, on break or unavailable.
• Coordinate morning announcements, assist the students in making these daily announcements. Make any necessary afternoon announcements.
• Dispense supplies to all faculty members throughout the year.
• Assist with supervising students on in school suspension.
• Prepare all work orders.
• Post and record all purchase orders and requisitions.
• Perform other duties as assigned, based on department needs
• Must complete designated district technology proficiencies each year.
• Requires a basic knowledge of technology/computer skills.
• Ability to use personal computer to access district programs, emails, and other resources.
• Maintain a consistent professional demeanor and appearance.
• Ensure compliance with the Texas Educator’s Code of Ethics
• Daily attendance and punctuality at work are essential functions of the job

Skills

Typing

Word processing

File maintenance

Organizational skills

Communication

Spreadsheet skills

Basic accounting

Deadlines

Education

High school/GED

Job description

Judson CARE Academy in Converse, TX is seeking a Campus Secretary to manage the school administration office, handle clerical tasks, and maintain financial records with accuracy and discretion.

The role requires one year of secretarial experience, strong organizational skills, and proficiency with typing, word processing, and basic accounting. Responsible for reception, mail, deposits, reports, and supporting staff daily.