Campus Rentals & Events Coordinator

Penn State University; West Brandywine Township (Chester County); On-site; USD 25,000 - 30,000; Part time

Job summary

Penn State Brandywine is seeking a detail-oriented, customer-focused staff member to support external facility rentals and internal space-use requests. This part-time, on-campus role (20-24 hours per week year-round) coordinates space reservations and assists with event planning while serving as a key contact for campus and community stakeholders.

The role requires strong communication, organization, and collaboration across campus departments, with occasional evenings/weekends based on rental

Qualifications

• Strong communication and interpersonal skills; ability to represent the campus professionally.
• Excellent organizational skills with attention to detail and multiple priorities.
• Familiarity with scheduling or reservation systems.
• Proficiency with standard office software and basic website content updates.

Responsibilities

• Serve as the primary point of contact for external facility rental inquiries from community organizations, businesses, and individuals.
• Respond to inquiries regarding facility availability, pricing, policies, and space suitability.
• Conduct in-person or virtual tours of campus facilities for prospective rental clients.
• Prepare facility rental agreements and required documentation in coordination with campus units and Risk Management.
• Assist with maintaining and updating the facility rental website with accurate information, forms, and photos.
• Coordinate the intake, review, and processing of internal space-use requests from faculty, staff, and student organizations.
• Ensure requests align with campus policies and scheduling guidelines.
• Monitor the campus reservation system to maintain schedules and prevent conflicts.
• Coordinate logistical needs with campus partners (Police, Maintenance & Operations, IT, Food Services).
• Maintain records of rental agreements, approvals, and related documentation.
• Assist with tracking facility usage and preparing basic reports; track revenue, deposits, and payments.

Skills

Communication skills

Organizational skills

Scheduling systems

Office software

Tools

Website content updates

Job description

Penn State Brandywine is seeking a detail-oriented, customer-focused staff member to support external facility rentals and internal space-use requests. This part-time, on-campus role (20-24 hours per week year-round) coordinates space reservations and assists with event planning while serving as a key contact for campus and community stakeholders.

The role requires strong communication, organization, and collaboration across campus departments, with occasional evenings/weekends based on rental