Campus Front Desk Administrator — Welcoming & Efficient

The Stronghold Companies; La Porte (TX); On-site; USD 35,000 - 48,000; Full time

Job summary

Stronghold University is seeking a Front Desk Administrator to be the first point of contact for employees, students, visitors, vendors, and guests. The role blends professional front-office service with administrative duties in a corporate environment.

The ideal candidate is organized, personable, tech-savvy, and able to adapt quickly to changing priorities. Responsibilities include scheduling, visitor management, document preparation, and routine office support.

Qualifications

• High school diploma or equivalent required.
• Intermediate computer literacy with the ability to navigate multiple programs, files, and folders.
• Experience in front desk, administrative assistant, office coordinator, or similar professional environment preferred.
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams).
• Proficiency with PDF workflows and Adobe Acrobat.

Responsibilities

• Serve as the primary front desk contact and greet employees, students, visitors, vendors, and guests.
• Answer, screen, and route calls and inquiries while maintaining a professional environment.
• Coordinate daily administrative needs: scheduling, meeting coordination, room prep, visitor management.
• Prepare and distribute documents and professional materials.
• Support tasks using Microsoft 365 suite and Teams.
• Access and organize documents via SharePoint.
• Create/update professional materials using Canva.
• Create/edit PDF documents using Adobe Acrobat and related tools.
• Troubleshoot standard office equipment (printers, copiers, scanners, phones, conference-room tech).
• Maintain electronic and physical records, manage mail, packages, and deliveries.
• Monitor supplies and assist with ordering and inventory.
• Provide support for meetings, events, and trainings.
• Handle multiple requests with accuracy, priority, and timely follow-through.

Skills

Customer service

Professional communication

Microsoft 365

Outlook

SharePoint

Canva

Adobe Acrobat

PDF workflows

Microsoft Teams

Office equipment troubleshooting

Education

High school diploma

Administrative training preferred

Tools

Adobe Acrobat

Canva

SharePoint

Job description

Stronghold University is seeking a Front Desk Administrator to be the first point of contact for employees, students, visitors, vendors, and guests. The role blends professional front-office service with administrative duties in a corporate environment.

The ideal candidate is organized, personable, tech-savvy, and able to adapt quickly to changing priorities. Responsibilities include scheduling, visitor management, document preparation, and routine office support.