Campus Facilities Scheduler & Admin Lead

Fullerton Free; Fullerton (CA); On-site; USD 19,000 - 33,000; Full time

Job summary

Fullerton Free is seeking a Facilities Administrative Assistant to provide administrative and operational support for church campuses in Fullerton. You will manage the campus-wide facility calendar, coordinate space requests, and serve as the main contact for campus scheduling.

You will assist with maintenance scheduling, vendor coordination, and documentation, while handling budgets and records. Regular evening or weekend availability may be required for major events.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently while collaborating with staff and vendors.
• Proficiency with Microsoft Office, Google Workspace, and scheduling systems.

Responsibilities

• Campus Scheduling & Administrative Support: manage campus-wide facility calendar and schedule rooms, gym, vehicles, and other spaces.
• Review and process space requests; resolve scheduling conflicts and communicate changes.
• Coordinate facility access, setup, and logistics with staff; coordinate tech staff for events as needed.
• Serve as primary contact for outside organizations using church facilities; respond to inquiries promptly.
• Assist in scheduling routine maintenance and maintain facility records and documentation; track expenses.
• Prepare and process expense reports and support accounts payable/receivable as needed.
• CDL Training & Administrative Support: assist CDL drivers, schedule permit tests, training, and regulatory requirements.

Skills

Organizational skills

Time management

Communication

Attention to detail

Confidentiality

Independent work

Team collaboration

Microsoft Office

Google Workspace

Tools

Scheduling systems

Vendor coordination tools

Accounts payable/receivable software

Job description

Fullerton Free is seeking a Facilities Administrative Assistant to provide administrative and operational support for church campuses in Fullerton. You will manage the campus-wide facility calendar, coordinate space requests, and serve as the main contact for campus scheduling.

You will assist with maintenance scheduling, vendor coordination, and documentation, while handling budgets and records. Regular evening or weekend availability may be required for major events.