Campus Events & Rentals Coordinator

Princeton Day School; Princeton (NJ); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Benefits package

403(b) match

Paid time off

Job summary

Princeton Day School is seeking an Events & Rental Coordinator to manage campus events from start to finish, coordinating facility usage with community members and external renters. The role includes on-site setup and breakdown, coordinating event logistics, managing calendars in FMX and Google, and handling invoicing through Blackbaud for rentals and programs.

The successful candidate will excel in organization, communication, and customer service, and be available for some evenings and

Qualifications

• Experience coordinating campus events and facility usage.
• Ability to manage calendars and bookings.
• Strong customer service and communication skills.
• Willingness to work evenings/weekends for major events.

Responsibilities

• Coordinate all facility rentals and use with stakeholders.
• Oversee billing for facility rentals and payments.
• Process event requests in FMX and confirm details.
• Manage FMX and Google calendars; keep master calendar updated.
• Coordinate execution of rentals/events not sponsored by the school.
• Coordinate execution of school-sponsored events.
• Coordinate rental and inventory of event equipment.
• Coordinate expenditures related to events.
• Process invoices through Blackbaud.

Skills

Organizational skills

Customer service

Communication skills

Technology proficiency

Tools

FMX

Blackbaud

Google Calendar

Microsoft Office

Job description

Princeton Day School is seeking an Events & Rental Coordinator to manage campus events from start to finish, coordinating facility usage with community members and external renters. The role includes on-site setup and breakdown, coordinating event logistics, managing calendars in FMX and Google, and handling invoicing through Blackbaud for rentals and programs.

The successful candidate will excel in organization, communication, and customer service, and be available for some evenings and