Campus Life Events & Admin Coordinator Evenings

Princeton University; Princeton (NJ); On-site; USD 65,000 - 75,000; Full time

Job summary

Princeton University seeks an Events and Administrative Coordinator to advance Campus Life objectives by organizing university events and providing executive support. You will manage the VP’s calendar, coordinate campus-wide events, handle invitations, menus, budgets, and logistics, and support ODUS meetings and communications.

The role requires 3+ years of experience, a Bachelor’s degree, strong organizational and communication skills, and ability to work evenings/weekends.

Qualifications

• Bachelor’s degree or equivalent experience.
• 3+ years of event planning and administrative experience.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent interpersonal skills and a high degree of professionalism, initiative, and “can do” attitude.
• Excellent oral and written communication skills.
• Strong work ethic and discretion when dealing with confidential material.
• Demonstrated ability to work independently while being a part of a larger team.
• Experience with Word, Excel, Adobe, and PowerPoint.
• Evening and weekend work is required.
• Must possess and maintain a valid driver’s license and be authorized to operate a motor vehicle; travel to off-site vendor locations may be required.

Responsibilities

• Events (60%): manages the VP’s annual events calendar and supports events across campus.
• Collaborate with campus partners to plan receptions, lunches, dinners, and other events.
• Create guest lists, invitations, and promotional materials.
• Coordinate menus, dietary needs, and rental equipment; handle logistics and AV support.
• Provide onsite event support and vendor management within budget.
• Administrative (40%): provide executive support and calendar management.
• Greet visitors, prepare meeting materials, and support ODUS meetings and trainings.
• Maintain Campus Life websites and support communications.

Skills

Event planning

Administrative support

Communication

Organizational skills

Interpersonal skills

Professional discretion

Education

Bachelor’s degree

Tools

Word

Excel

Adobe

PowerPoint

Job description

Princeton University seeks an Events and Administrative Coordinator to advance Campus Life objectives by organizing university events and providing executive support. You will manage the VP’s calendar, coordinate campus-wide events, handle invitations, menus, budgets, and logistics, and support ODUS meetings and communications.

The role requires 3+ years of experience, a Bachelor’s degree, strong organizational and communication skills, and ability to work evenings/weekends.