Campus Events Lead & Alumni Engagement

Oklahoma State University; Stillwater (OK); On-site; USD 44,000 - 55,000; Full time

Job summary

Oklahoma State University in Stillwater seeks an Events Coordinator in the College of Arts and Sciences to manage the logistics of Dean-level events, including contracts with venues, caterers, and suppliers. The role coordinates talent and guest logistics, develops programs and invitations, and handles budgets and calendars.

The position requires strong project management, communication, and leadership skills, with the ability to work independently and collaboratively to engage with donors,

Qualifications

• Required: HS diploma/GED and three years of experience; post-secondary education may substitute for years of experience.
• Licenses: Valid driver's license.
• Skills/Proficiencies: Experience in event coordination, creative thinking, collaborative work, strong oral and written communication, professionalism, project management and leadership, networking with stakeholders, data handling, and proficiency with university software.

Responsibilities

• Coordinate and execute logistics for Dean-level CAS events, including venue, caterers, and suppliers.
• Schedule talent, speakers, and guest logistics; develop event programs and invitations.
• Manage decorations, equipment, and multimedia needs; track budgets and maintain event calendars.
• Set up, attend, and close events; conduct post-event evaluations to assess ROI and stakeholder satisfaction.

Skills

Event coordination

Creative thinking

Collaboration

Oral communication

Written communication

Interpersonal skills

Project management

Leadership

Data handling

University software

Education

HS diploma/GED

Bachelor's degree

Tools

University software

Job description

Oklahoma State University in Stillwater seeks an Events Coordinator in the College of Arts and Sciences to manage the logistics of Dean-level events, including contracts with venues, caterers, and suppliers. The role coordinates talent and guest logistics, develops programs and invitations, and handles budgets and calendars.

The position requires strong project management, communication, and leadership skills, with the ability to work independently and collaboratively to engage with donors,