Event Coordinator AS8813

Oklahoma State University; Stillwater (OK); On-site; USD 44,000 - 55,000; Full time

Job summary

Oklahoma State University in Stillwater seeks an Events Coordinator in the College of Arts and Sciences to manage the logistics of Dean-level events, including contracts with venues, caterers, and suppliers. The role coordinates talent and guest logistics, develops programs and invitations, and handles budgets and calendars.

The position requires strong project management, communication, and leadership skills, with the ability to work independently and collaboratively to engage with donors,

Qualifications

• Required: HS diploma/GED and three years of experience; post-secondary education may substitute for years of experience.
• Licenses: Valid driver's license.
• Skills/Proficiencies: Experience in event coordination, creative thinking, collaborative work, strong oral and written communication, professionalism, project management and leadership, networking with stakeholders, data handling, and proficiency with university software.

Responsibilities

• Coordinate and execute logistics for Dean-level CAS events, including venue, caterers, and suppliers.
• Schedule talent, speakers, and guest logistics; develop event programs and invitations.
• Manage decorations, equipment, and multimedia needs; track budgets and maintain event calendars.
• Set up, attend, and close events; conduct post-event evaluations to assess ROI and stakeholder satisfaction.

Skills

Event coordination

Creative thinking

Collaboration

Oral communication

Written communication

Interpersonal skills

Project management

Leadership

Data handling

University software

Education

HS diploma/GED

Bachelor's degree

Tools

University software

Job description

Campus

OSU-Stillwater

Contact Name & Email

Nicole Bowman, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$43,800 - $54,900

Salary

Special Instructions to Applicants

For full consideration, please include a resume, cover letter, and contact information for three professional references.

About This Position

The College of Arts and Sciences (CAS) Events Coordinator is responsible for the execution of all logistics, which include contracting with venues, caterers and suppliers, for Dean level events. The position will coordinate and schedule talent, speakers and guest logistics, develop event programs and menus, and create and disseminate invitations and notices. Organize and execute details such as decorations, equipment and multi-media needs. Manage event budgets, maintain accurate records, and maintain event calendars. Set-up, attend and close events. Conduct post-event evaluations to ensure stakeholder satisfaction is being met, and determine return on investment and long-term strategies for events. Develop and maintain positive interactions with OSU Foundation, the OSU Alumni Association and CAS departments to build excellent relations with CAS donors, alumni, stakeholders, and students. Develop networking and mentoring opportunities for students and alumni. Determine strategies for engagement with outward populations that fall under the Director of Recruitment, Scholarships, and Alumni Relations. Utilize OSU systems for data analysis and management. Contribute to prospective student events and develop working knowledge of CAS programs and departments to share with outside stakeholders. Other duties as assigned.

Required Qualifications

• HS diploma/GED and three years of experience. Post-secondary education may substitute for years of required experience.
• Certifications, Registrations, and/or Licenses: Valid driver's license required.
• Skills, Proficiencies, and/or Knowledge: Experience related to event coordination, a willingness and ability to think creatively and to try new approaches; must be collaborative and be able to work independently, must have strong oral, written, and interpersonal skills, professionalism in appearance and actions, exceptional project management and leadership skills, positive attitude and comfort with networking with stakeholders, ability to handle sensitive information, effectively manage data, and handle all relevant university software required.

Preferred Qualifications

• Bachelor's degree in a related field of study.
• Two years experience working with higher education events, alumni, or experience in related industry. Demonstrates ability to work effectively with students, alumni, staff, and faculty.