Assistant Director for MarCom Operations

Oklahoma-State-University; Stillwater (OK); On-site; USD 75,000 - 100,000; Full time

Job summary

Oklahoma State University Stillwater campus seeks an Assistant Director for MarCom Operations to lead systems, processes and people driving Brand Management from concept to delivery. This role owns project management infrastructure, timelines and budget models supporting college and division strategies, while overseeing events and ensuring on-brand, on-budget outcomes.

The role connects creative, digital, media and partner teams, maintaining accountability and clear communication across

Qualifications

• Bachelor's degree in Marketing, communications, business, event/hospitality management or a related field (degree conferred on or before start date).
• Three years of progressively responsible experience in project management, event management, marketing/communications operations or related area.
• Demonstrated success managing complex projects and/or large-scale events from planning through execution.
• Proficiency with project management software; Asana strongly preferred.

Responsibilities

• Own project management infrastructure, timelines and budget models supporting college- and division-level MarCom strategy.
• Oversee planning and execution of large-scale events produced on behalf of Brand Management.
• Ensure creative and communications work is delivered on time, on budget and on brand.
• Coordinate across creative, digital, media and partner teams and manage SLAs with deans and university leaders.

Skills

Project management

Event management

Marketing operations

Cross-functional coordination

Asana (software)

Education

Bachelor's degree in Marketing, communications, business, event/hospitality management or related field

Tools

Asana

Job description

Campus

OSU-Stillwater

Contact Name & Email

Kara Peters, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm with some evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$75,000 - $100,000

Salary

About this Position

The Assistant Director for MarCom Operations leads the systems, processes and people that move the Department of Brand Management's work from concept to completion. This role is the operational backbone of the department — owning project management infrastructure, building the systems, timelines and budget models that support college- and division-level MarCom strategy, overseeing the planning and execution of large-scale events produced on behalf of Brand Management, and ensuring creative and communications work is delivered on time, on budget and on brand. Serving as the connective tissue across creative, digital, media and partner teams, the Assistant Director keeps every stakeholder informed and accountable to their role from kickoff through delivery.

Will utilize skills in project management, event planning and production, workflow and systems design, budget modeling, and cross-functional coordination to keep the department's work organized, on schedule, and aligned with institutional, divisional and college priorities. This role also manages service-level agreements with deans and other university leaders, defining the scope, deliverables and expectations for the central team's partnership with colleges and divisions. These efforts align with OSU's strategic marketing and communications plan which prioritizes recruitment, retention and reputation management.

Must have an understanding of integrated marketing and communications operations, project management systems and methodologies, budget and resource planning, and the logistics of producing high-visibility events. The individual should demonstrate self-direction, creativity and strategic thinking in finding new opportunities to showcase Oklahoma State University.

About our team:The Department of Brand Management oversees all representations of the Oklahoma State University brand. Our areas of expertise include media relations, crisis communications, internal/external messaging, branding, advertising, recruitment communications, visual media, digital strategy and more. This department aims to advance OSU’s land-grant mission and demonstrate its global impact through creative communications that support student success, elevate brand reputation, engage the Cowboy family, and serve the state of Oklahoma and beyond.

Required Qualifications

• Bachelor's

  Marketing, communications, business, event/hospitality management or a related field.

  (degree must be conferred on or before agreed upon start date)

• Three years of progressively responsible experience in project management, event management, marketing/communications operations or a related area.

Skills, Proficiencies, and/or Knowledge:

Demonstrated success managing complex projects and/or large-scale events from planning through execution. Proficiency with project management software (Asana strongly preferred). Strong organizational, budgeting, communication and interpersonal skills, with the ability to manage multiple priorities and deadlines.

Preferred Qualifications

• Bachelor's

• 7+ years of progressively responsible experience in project management, event management, marketing/communications operations or a related area.

Skills, Proficiencies, and/or Knowledge:

Experience in higher education or a large, complex organization. Supervisory experience. Advanced Asana experience or certification; PMP or equivalent. Familiarity with marketing/creative production workflows.