Campus Event Coordinator for Tech Startup Programs

Georgia Institute of Technology; Atlanta (GA); On-site; USD 50,000 - 55,000; Full time

Job summary

Georgia Tech in Atlanta, GA, is seeking an Event Coordinator to manage planning, logistics, and execution of university events. You will ensure smooth operations, clear communications, and high-quality experiences aligned with institutional standards.

The role requires an Associate degree and 2+ years of event experience; preferred is a Bachelor's degree and advanced certifications. You will coordinate budgets, venues, catering, AV, registration, and on-site operations.

Qualifications

• Associate degree in related discipline or equivalent, related experience.
• 2+ years of relevant experience.
• Advanced certification may be preferred or required.
• Bachelor's degree in related discipline or equivalent, related experience.
• Experience coordinating events from planning to execution and post-event closeout.

Responsibilities

• Plans and coordinates assigned events, meetings, and special programs from concept through completion, ensuring alignment with goals and standards.
• Coordinates logistics such as venue reservations, catering, audiovisual needs, security, and room setups.
• Oversees event registration, invitations, and attendee communications to ensure strong participation.
• Prepares and maintains event records, databases, and schedules to track planning and execution details.
• Collaborates with colleagues, vendors, and campus partners to ensure smooth event delivery.
• Serves as on-site event coordination lead and support including check-in, attendee management, troubleshooting, and vendor coordination.
• Prepares event budgets, processes invoices, and maintains accurate financial records.
• Coordinates development of event communications and assists with the creation of promotional materials.
• Collects participant feedback, evaluates event effectiveness, and contributes to reporting outcomes.
• Performs other job-related duties as assigned.

Skills

Event planning

Budget management

Vendor coordination

Communication

Education

Associate degree in related discipline or equivalent

Bachelor's degree in related discipline or equivalent

Tools

EMS

Engage

Workday

Job description

Georgia Tech in Atlanta, GA, is seeking an Event Coordinator to manage planning, logistics, and execution of university events. You will ensure smooth operations, clear communications, and high-quality experiences aligned with institutional standards.

The role requires an Associate degree and 2+ years of event experience; preferred is a Bachelor's degree and advanced certifications. You will coordinate budgets, venues, catering, AV, registration, and on-site operations.