Campus Administrative Secretary

The Pepin Academies Inc; Tampa (FL); On-site; USD 23,000 - 34,000; Full time

Job summary

Pepin Academies in Tampa, FL seeks a full-time, non-exempt secretary/administrative assistant to support the campus Principal and administrative team. Duties include creating forms, compiling data, managing applications and lottery, inventory, calendar and front-office support.

Strong secretarial skills, a typing speed of 50 wpm, proficiency in Microsoft Office, and excellent organizational and communication abilities are required; three years of relevant experience is preferred.

Qualifications

• Three years of progressively responsible secretarial/clerical experience.
• Excellent secretarial skills with high typing speed (≥50 wpm).
• Proficient in Microsoft Office and data management tools.
• Strong organizational and communication abilities.

Responsibilities

• Create forms and compile data for school operations.
• Maintain organized paper and electronic filing systems.
• Manage incoming applications and organize information for school lottery.
• Oversee school-level inventory and ordering.
• Maintain and update the school calendar and coordinate facility use.
• Plan and execute schoolwide events; assist with back-to-school activities.
• Support administrative team with clerical duties and confidentiality.
• Serve as substitute and support for front office staff.
• Generate stakeholder communications and distribute awards and certificates.
• Maintain a clean and orderly office environment.
• Prepare meeting agendas, attend meetings, and take minutes.

Skills

Secretarial skills

Typing 50 wpm

Bookkeeping

MS Office

Data management

Organizational skills

Communication skills

Tools

Microsoft Office Suite

Job description

Pepin Academies in Tampa, FL seeks a full-time, non-exempt secretary/administrative assistant to support the campus Principal and administrative team. Duties include creating forms, compiling data, managing applications and lottery, inventory, calendar and front-office support.

Strong secretarial skills, a typing speed of 50 wpm, proficiency in Microsoft Office, and excellent organizational and communication abilities are required; three years of relevant experience is preferred.