Administrative Secretary Data and Admissions Coordinator

The Consortium of Jewish Day Schools; Town of Florida (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

South Florida Jewish Academy is seeking an Administrative Secretary / Data & Admissions Coordinator to support the front office and manage data systems, admissions tracking, and enrollment processes.

You will work closely with the current secretary, develop efficient workflows, produce reports, and ensure accurate student records while delivering exceptional service to families and guests.

Qualifications

• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to learn new software and databases quickly.
• Ability to manage multiple priorities while maintaining confidentiality.
• Professional, friendly, and service-oriented demeanor.

Responsibilities

• Work collaboratively with the school's administrative secretary to ensure the smooth operation of the front office.
• Maintain accurate student records and school databases.
• Manage the admissions pipeline by tracking prospective families from initial inquiry through enrollment.
• Schedule school tours, admissions meetings, interviews, and follow-up communications.
• Generate reports and maintain spreadsheets related to admissions, enrollment, and school data.
• Assist with registration, enrollment, and student records.
• Answer phones, respond to emails, greet visitors, and provide exceptional customer service to families and guests.
• Coordinate calendars, appointments, and meetings for school administrators as needed.
• Organize and maintain confidential digital and paper files.
• Support school events and administrative projects.
• Identify opportunities to improve office procedures and help develop efficient administrative systems.
• Provide cross-coverage for the other secretary as needed and work together to ensure all office responsibilities are completed efficiently.

Skills

Organization

Time management

Attention to detail

Written communication

Verbal communication

Software proficiency

Job description

Job Title: Administrative Secretary / Data & Admissions Coordinator

Position Summary
South Florida Jewish Academy is seeking a highly organized, self-motivated, and detail-oriented Administrative Secretary / Data & Admissions Coordinator to join our administrative team. Working in partnership with the school's current secretary, this individual will help manage the day-to-day operations of the front office while taking primary responsibility for maintaining data systems, tracking prospective students, and supporting the admissions process.

This is an evolving position with the opportunity to develop new systems, improve workflows, and become an integral part of the school's administrative team. The ideal candidate is proactive, collaborative, and enjoys creating organized, efficient processes.

Key Responsibilities

• Work collaboratively with the school's administrative secretary to ensure the smooth operation of the front office.

• Maintain accurate student records and school databases.

• Manage the admissions pipeline by tracking prospective families from initial inquiry through enrollment.

• Schedule school tours, admissions meetings, interviews, and follow-up communications.

• Generate reports and maintain spreadsheets related to admissions, enrollment, and school data.

• Assist with registration, enrollment, and student records.

• Answer phones, respond to emails, greet visitors, and provide exceptional customer service to families and guests.

• Coordinate calendars, appointments, and meetings for school administrators as needed.

• Organize and maintain confidential digital and paper files.

• Support school events and administrative projects.

• Identify opportunities to improve office procedures and help develop efficient administrative systems.

• Provide cross-coverage for the other secretary as needed and work together to ensure all office responsibilities are completed efficiently.

Qualifications

• Excellent organizational and time-management skills.

• Strong attention to detail and accuracy.

• Excellent written and verbal communication skills.

• Aability to learn new software and databases quickly.

• Ability to manage multiple priorities while maintaining confidentiality.

• Professional, friendly, and service-oriented demeanor.

Desired Qualities

• Self-motivated and takes initiative.

• Strong team player who enjoys collaborating with colleagues.

• Flexible and adaptable in a dynamic school environment.

• Committed to providing outstanding service to students, families, and staff.

Why Join Our Team?

This role is ideal for someone who enjoys organization, technology, and working with people. As part of a collaborative front office team, you will help strengthen the school's administrative systems, support the admissions process, and contribute to creating a welcoming and efficient environment for our students, families, and staff. There is significant opportunity to shape and grow this position as the school continues to expand.