Principal's Secretary

The Pepin Academies Inc; Tampa (FL); On-site; USD 23,000 - 34,000; Full time

Job summary

Pepin Academies in Tampa, FL seeks a full-time, non-exempt secretary/administrative assistant to support the campus Principal and administrative team. Duties include creating forms, compiling data, managing applications and lottery, inventory, calendar and front-office support.

Strong secretarial skills, a typing speed of 50 wpm, proficiency in Microsoft Office, and excellent organizational and communication abilities are required; three years of relevant experience is preferred.

Qualifications

• Three years of progressively responsible secretarial/clerical experience.
• Excellent secretarial skills with high typing speed (≥50 wpm).
• Proficient in Microsoft Office and data management tools.
• Strong organizational and communication abilities.

Responsibilities

• Create forms and compile data for school operations.
• Maintain organized paper and electronic filing systems.
• Manage incoming applications and organize information for school lottery.
• Oversee school-level inventory and ordering.
• Maintain and update the school calendar and coordinate facility use.
• Plan and execute schoolwide events; assist with back-to-school activities.
• Support administrative team with clerical duties and confidentiality.
• Serve as substitute and support for front office staff.
• Generate stakeholder communications and distribute awards and certificates.
• Maintain a clean and orderly office environment.
• Prepare meeting agendas, attend meetings, and take minutes.

Skills

Secretarial skills

Typing 50 wpm

Bookkeeping

MS Office

Data management

Organizational skills

Communication skills

Tools

Microsoft Office Suite

Job description

• Location 3916 East Hillsborough Ave,Tampa, FL, 33610,United States
• Base Pay $17.00 - $25.00 / Hour
• Employee Type Full Time - Non-Exempt

Description

Major Function

Perform a variety of complex secretarial and clerical tasks for campus Principal andadministrative team requiring independent judgement and action, including decision making in accordance with organizational policies and procedures, which may include delegated administrative duties

Duties and Responsibilities

• Create forms and compile data and information necessary for the efficient operation ofthe school
• Maintain efficient and well-organized paper and electronic data collection and filing systems
• Manage incoming applications and organize information for school lottery
• School-level ordering and manage inventory
• Maintain and manage a current school calendar of events and the use of facilities
• Plan, coordinate, and execute schoolwide events
• Participate in the preparation of back-to-school planning for all stakeholders
• Support administrative team with secretarial and clerical duties
• Maintain confidentiality of student and staff information
  Manage school level bank accounts
• Protect confidentiality of information for students and staff
  Generate and disseminate schoolwide communication to all stakeholders
• Create and distribute all stakeholder awards and certificates
• Maintain a clean, attractive and orderly office environment
• Create meeting agendas, attend meetings and take minutes
• Act as the substitute and support for front office staff
• Perform any duties and responsibilities that are within the scope of employment as assigned by the administrative team

Pepin Academies Expectations:

All employees are expected to demonstrate regular andpredictable attendance; to support the vision, mission, goals, and Strategic Plan; to engage incivility, respect, and professionalism; and to maintain the professional knowledge and skillsnecessary to perform the essential duties and responsibilities of their positions.

Minimum Qualifications

• Three years of increasingly responsible experience in secretarial and clerical duties.
• Demonstrate excellent secretarial skills including at least 50 words per minute with minimal errors, bookkeeping skills, ability to use electronic equipment for word processing, data management, information retrieval, visual presentations and communications
• Ability to maintain effective working relationships with all personnel.
• Excellent organizational skills and attention to detail.
• Highly effective written and verbal communication skills.
• Proficient in Microsoft Office Suite or related software