Campus Administrative Coordinator

Carrington College; Boise (ID); On-site; USD 35,000 - 52,000; Full time

Job summary

San Joaquin Valley College Inc. in Boise, Idaho, seeks an Administrative Assistant to provide essential campus support and front-desk reception. The role includes greeting visitors, handling calls, and delivering clerical assistance to multiple departments.

You will manage meetings, organize files, assist with orientation and student badges, and help coordinate events. Strong customer service, communication, and Office software skills are required.

Qualifications

• Education and/or Experience – Associate's Degree preferred. Five years of related experience and/or training; or an equivalent combination of education and experience.
• Language Skills – Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence, transcribe minutes; and effectively present information in one-on-one and small group situations to employees.
• Mathematical Skills – Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, and percent and to interpret bar graphs.
• Reasoning Ability – Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations.
• Computer Skills – Knowledge of Microsoft Office (Word, Excel, Access, Outlook) and payroll software.

Responsibilities

• Provides the first point of contact for all individuals entering the College. Greets all individuals promptly and professionally.
• Answer telephones, transfer calls, and convey messages.
• Provide superior customer service over the phone and in person.
• Provide administrative support to other departments as needed.
• Maintains cleanliness and organization at the reception area/lobby.
• Proofread records or forms.
• Completes assigned reports.
• Assist with orientation and prepare student badges.
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities. Photocopy, collate, and distribute correspondence, articles, reports, bulletins, etc.
• Develop and maintain department filing systems.
• Coordinate the manager’s schedule and make appointments for other personnel on campus.
• Order and maintain supplies, and arrange equipment maintenance.
• Resolve questions and issues.
• Submit work orders.
• Collect, sort, and distribute mail.
• Assist with campus event planning, ordering supplies, catering, food, invitations, etc.
• Support the Enrollment Services and Student Finance Departments and Reporting.
• Coordinate all campus accounting functions, including invoices and payments. Report to the Campus Director for these functions.
• Serve as the administrative liaison between Campus and Corporate Administrative Offices.
• Perform other duties as assigned.

Skills

Customer Service

Communication

Time Management

Organization

Education

Associate's Degree

Tools

Microsoft Office

Job description

San Joaquin Valley College Inc. in Boise, Idaho, seeks an Administrative Assistant to provide essential campus support and front-desk reception. The role includes greeting visitors, handling calls, and delivering clerical assistance to multiple departments.

You will manage meetings, organize files, assist with orientation and student badges, and help coordinate events. Strong customer service, communication, and Office software skills are required.