Campus Administrative Assistant & Front Desk Coordinator

Paycom - ATS; Town of Florida (NY); On-site; USD 34,000 - 52,000; Full time

Job summary

Jersey College is seeking an Administrative Assistant/Receptionist to manage a multi-line switchboard, greet visitors, and provide campus information. The role supports admissions and student services with filing, data entry, mail handling, and basic word processing.

The position requires one year of related experience and a High School diploma or GED, with strong organizational and customer service skills. Proficiency in Word/Excel is preferred.

Qualifications

• One year of related experience.
• High School diploma or GED required.
• Proficiency in Microsoft Word and Excel.
• Excellent organizational and analytical skills.
• Exceptional customer service, listening, and teamwork abilities.

Responsibilities

• Answer all incoming calls from a multi-line switchboard.
• Greet visitors and prospective students.
• Provide administrative support (faxing, filing, basic word processing).
• Process incoming/outgoing mail and courier packages.
• Enter data from phone inquiries into the system (names, addresses, programs of interest).
• Compile admissions documents for student folders prior to enrollment.
• Maintain student files to ensure completeness, including transcripts.
• Proctor entrance examinations; maintain test and interview schedules.
• Receive and process cash and credit card payments.
• Develop weekly reports and compile admissions data.

Skills

Organizational skills

Analytical skills

Problem-solving skills

Customer service

Listening skills

Teamwork

Education

High School diploma/GED

Tools

Microsoft Word

Microsoft Excel

Job description

Jersey College is seeking an Administrative Assistant/Receptionist to manage a multi-line switchboard, greet visitors, and provide campus information. The role supports admissions and student services with filing, data entry, mail handling, and basic word processing.

The position requires one year of related experience and a High School diploma or GED, with strong organizational and customer service skills. Proficiency in Word/Excel is preferred.