Administrative Assistant

Paycom - ATS; Town of Florida (NY); On-site; USD 34,000 - 52,000; Full time

Job summary

Jersey College is seeking an Administrative Assistant/Receptionist to manage a multi-line switchboard, greet visitors, and provide campus information. The role supports admissions and student services with filing, data entry, mail handling, and basic word processing.

The position requires one year of related experience and a High School diploma or GED, with strong organizational and customer service skills. Proficiency in Word/Excel is preferred.

Qualifications

• One year of related experience.
• High School diploma or GED required.
• Proficiency in Microsoft Word and Excel.
• Excellent organizational and analytical skills.
• Exceptional customer service, listening, and teamwork abilities.

Responsibilities

• Answer all incoming calls from a multi-line switchboard.
• Greet visitors and prospective students.
• Provide administrative support (faxing, filing, basic word processing).
• Process incoming/outgoing mail and courier packages.
• Enter data from phone inquiries into the system (names, addresses, programs of interest).
• Compile admissions documents for student folders prior to enrollment.
• Maintain student files to ensure completeness, including transcripts.
• Proctor entrance examinations; maintain test and interview schedules.
• Receive and process cash and credit card payments.
• Develop weekly reports and compile admissions data.

Skills

Organizational skills

Analytical skills

Problem-solving skills

Customer service

Listening skills

Teamwork

Education

High School diploma/GED

Tools

Microsoft Word

Microsoft Excel

Job description

Information:Jersey College is an institution of higher learning with a vision to be nationally recognized through our dedication to excellence and innovation in nursing education while offering pathways for professional growth. Since our founding, Jersey College has graduated over 9,000 nurses.Job Title: Administrative Assistant/ ReceptionistJob Responsibilities:Student RoutingFilingReportAnswering all incoming calls from multi-line switchboardTransferring/routing all calls, taking messages as neededAssisting all applicants and students (on the phone and in-person) with basic campus informationGreeting visitors and prospective studentsProviding administrative support as needed (faxing, filing, basic word processing, etc.)Processing incoming/outgoing mail and courier packagesEntering all data from phone inquiries into the system (e.g. name, addresses, and programs of interest)Compiling all admissions documents for students folders prior to enrollmentFiling other pertinent information into student files, including transcriptsMaintaining student files on an ongoing basis to ensure completenessIdentifying required supplies and coordinating placement of ordersProctoring entrance examinationsMaintaining test and interview schedules for management and admission representativesReceiving and processing all cash and credit card payments from customersCompiling weekly reportsDeveloping reportsCompiling all admissions documents for students folders prior to enrollmentFiling other pertinent information into student files, including transcriptsMaintaining student files on an ongoing basis to ensure completeness, including ensuring that electronic copies of students records are producedPerform other duties and responsibilities as assignedPreferred Qualifications/CompetenciesOne (1) year of related experience and a High School diploma/GEDProficiency in Microsoft Word and ExcelExcellent organizational, analytical, and problem-solving skillsExceptional customer service, listening, and teamwork skillsNON-DISCRIMINATION POLICYJersey College does not discriminate on the basis of race, ethnicity, sex, gender identity, religion, sexual orientation, national origin, physical or mental disability, age, or military veteran status (“Protected Status”) and prohibits discrimination or harassment based on a Protected Status in any education program or activity that it operates, as required by the Age Discrimination Act, Section 504, Title II, Title III, Title VI, Title VII Title IX and their regulations, and other federal and state regulations and guidelines that prohibit discrimination, harassment, and retaliation against a Protected Status, including in admission and employment.Inquiries about the Age Discrimination Act, Section 504, Title II, Title III, Title VI, Title VII or Title IX may be referred to Jersey College’s Title IX Compliance Coordinator and Civil Rights Compliance Coordinator, the U.S. Department of Education’s Office for Civil Rights, or both. Jersey College’s Title IX Compliance Coordinator and Civil Rights Compliance Coordinator is the Director of Institutional Effectiveness who may be contacted at the following: 546 U.S. Highway 46, Teterboro, NJ 07608; 201-489-5836; [e-mail] ; or [e-mail] College’s nondiscrimination policy and grievance procedures can be located within the College Catalog (available at www.jerseycollege.edu/student-resources/college-catalog) under the sections entitled “Civil Rights Policies” and “Title IX and VAWA Policies”.