Campus Admin & Site Operations Coordinator

Utah State University; Loa (UT); On-site; USD 25,000 - 36,000; Full time

Job summary

Utah State University is hiring a Staff Assistant to provide administrative, financial, student, and site-operations support for USU Extension and Statewide Campus in Wayne County. The role serves as a local contact and helps connect residents with university programs and services.

The position supports faculty and the land-grant mission, assisting with budget tracking, data entry, scheduling, and events while maintaining confidentiality and professional customer service.

Qualifications

• Two years of office experience or an associate degree/ Vocational training required.
• Ability to handle sensitive information with discretion.
• Strong written and verbal communication skills.
• Knowledge of University policies and procedures.

Responsibilities

• Process receipts and financial documentation accurately and timely.
• Assist with budget tracking and reporting for Extension activities.
• Reconcile transactions and resolve routine discrepancies with staff.
• Maintain organized financial records and handle confidential information.
• Answer phones, greet visitors, and connect people to the right contact.
• Perform data entry, filing, scheduling, and mail handling.
• Schedule appointments and coordinate meetings and events.
• Prepare routine documents, correspondence, and reports.
• Assist with website updates and support Extension programs.
• Serve as local site coordinator and support day-to-day site operations.
• Assist with classes and exams; provide students with information about services.
• Maintain a clean, welcoming space and participate in team meetings.

Skills

Computer skills

Office equipment

Organizational skills

Verbal & written communication

Confidential data handling

Work without supervision

University policies knowledge

Customer service

Education

Associate degree or vocational training

Tools

Printers & copiers

Telephone systems

Job description

Utah State University is hiring a Staff Assistant to provide administrative, financial, student, and site-operations support for USU Extension and Statewide Campus in Wayne County. The role serves as a local contact and helps connect residents with university programs and services.

The position supports faculty and the land-grant mission, assisting with budget tracking, data entry, scheduling, and events while maintaining confidentiality and professional customer service.