Staff Assistant – Wayne County Extension and Statewide Campus

UNAVAILABLE; Loa (UT); Sur place; USD 25 000 - 36 000; Plein temps

Résumé du poste

Utah State University is hiring a Staff Assistant to provide administrative, financial, student, and site-operations support for USU Extension and Statewide Campus in Wayne County. The role serves as a local contact and helps connect residents with university programs and services.

The position supports faculty and the land-grant mission, assisting with budget tracking, data entry, scheduling, and events while maintaining confidentiality and professional customer service.

Qualifications

• Two years of office experience or an associate degree/ Vocational training required.
• Ability to handle sensitive information with discretion.
• Strong written and verbal communication skills.
• Knowledge of University policies and procedures.

Responsabilités

• Process receipts and financial documentation accurately and timely.
• Assist with budget tracking and reporting for Extension activities.
• Reconcile transactions and resolve routine discrepancies with staff.
• Maintain organized financial records and handle confidential information.
• Answer phones, greet visitors, and connect people to the right contact.
• Perform data entry, filing, scheduling, and mail handling.
• Schedule appointments and coordinate meetings and events.
• Prepare routine documents, correspondence, and reports.
• Assist with website updates and support Extension programs.
• Serve as local site coordinator and support day-to-day site operations.
• Assist with classes and exams; provide students with information about services.
• Maintain a clean, welcoming space and participate in team meetings.

Connaissances

Computer skills

Office equipment

Organizational skills

Verbal & written communication

Confidential data handling

Work without supervision

University policies knowledge

Customer service

Formation

Associate degree or vocational training

Outils

Printers & copiers

Telephone systems

Description du poste

Overview

The Staff Assistant provides administrative, financial, student, and site-operations support for Utah State University Extension and Statewide Campus in Wayne County. A crucial part of the role is supporting the USU land-grant mission through faculty support and assistance. The position also serves as a welcoming local contact for community members and students, supports the local learning site, and helps connect residents with university programs and educational opportunities.

Responsibilities

Extension Administrative and Financial Support

• Process receipts and related financial documentation accurately and in a timely manner, following university procedures.
• Assist with budget tracking and management for Extension and Statewide Campus activities, including monitoring expenditures, maintaining records, and preparing budget updates or reports.
• Help reconcile transactions and resolve routine discrepancies in coordination with appropriate university staff.
• Maintain organized financial records and handle sensitive financial information with discretion.
• Answer phones, direct calls, greet visitors, and connect people with the appropriate university contact or service.
• Perform routine office tasks, including data entry, filing, appointment scheduling, and handling incoming and outgoing mail.
• Schedule appointments and coordinate meetings, conferences, and other activities.
• Prepare routine documents, correspondence, reports, and presentations.
• Maintain office supplies and arrange for servicing of office equipment.
• Assist with website updates and support Extension programs, projects, and events.

Statewide Campus Site and Student Support

• Serve as the local site coordinator and support day-to-day site operations.
• Assist with classes and other learning activities, including exam proctoring as needed.
• Provide students with basic information about available services and connect them with the appropriate Statewide Campus staff.
• Maintain a clean, safe, and welcoming space.
• Participate in relevant team meetings and training.
• Support local recruiting efforts in coordination with the Admissions Specialist.
• Identify opportunities to connect Extension learners with USU degree programs and other educational opportunities.

Other Responsibilities

• Perform other job-related duties as assigned.

Qualifications

Minimum Qualifications

• Two years of experience in an office setting or an associate degree/vocational training is required (or similar/related education/experience).

Knowledge, Skills, and Abilities

• Skilled with computers and related software.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures
• Excellent customer service skills.

Advertised Salary

$22.00/hour

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.

University Highlights

As Utah’s student-centered, land-grant research university, Utah State University expands opportunity and strengthens communities across the state through learning, discovery, extension, and engagement. Founded in 1888, USU now holds two Carnegie distinctions: R1 status for very high research activity and the Carnegie Community Engagement Classification. Its innovative research and scholarship is grounded in reciprocal partnerships with local, regional, and global communities, advancing knowledge and serving the public good across Utah, the nation, and the world. With over 50 world-class research facilities and the nation’s second-oldest undergraduate research program, USU prepares students to become active, civically engaged leaders who can address critical societal challenges.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level in 16 sports, USU is a proud member of the Pac-12 Conference, which it joined July 1, 2026. The Aggies capped a historic final season in the Mountain West by capturing nine combined regular-season and tournament titles in 2025-26, with five teams advancing to postseason play. This tradition of excellence extends to the classroom, where 232 student-athletes earned academic honors, and to the community, where USU ranked second nationally in Division I service hours, with nine teams placing in the top 10 for community service.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when it named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA coordinator in the Office of Human Resources at 435-797-0122 or [e-mail].

*updated 10/26

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following office has been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Civil Rights & Title IX Office

Old Main Room 405

1475 Old Main Hill, Logan UT 84322

[e-mail]

[phone]

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| [e-mail]

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 | [e-mail]

*updated 08/2026