Campus Academic Affairs Support Specialist

Texas Lutheran University; Seguin (TX); On-site; USD 53,726,000 - 61,992,000; Part time

Job summary

Texas Lutheran University is seeking an Academic Affairs Assistant for our Seguin campus starting September 2026. This in-person, 30-hour-per-week role supports the Director of Academic Affairs Operations and Process Analysis with administrative and event tasks.

The position includes visitor support, building coordination, financial paperwork, and collaboration with academic divisions. A bachelor’s degree is preferred, with at least 18 months of office experience; confidentiality is essential.

Qualifications

• Bachelor’s degree preferred; relevant coursework or experience considered.
• Excellent written and oral communication skills.
• Ability to operate with confidentiality and discretion.
• Experience with office administration and basic financial paperwork.

Responsibilities

• Be a welcoming presence for visitors and students and direct inquiries appropriately.
• Coordinate resources such as equipment, facilities, and student workers for the building.
• Process purchase orders, invoices, and journal entries as needed.
• Collect and approve student worker documents under supervision.
• Assist with catering orders for department events through Sodexo.
• Coordinate special events like receptions and department meetings.
• Oversee building signage, room scheduling, and distribution lists; manage work orders.
• Support search chairs for faculty searches per Academic Affairs guidelines.
• Perform additional duties as assigned by supervisor or VP.

Skills

Communication skills

Interpersonal skills

Analytical thinking

Microsoft Office

Adobe systems

Education

Bachelor's degree preferred

18 months relevant experience considered

Tools

Microsoft Office Suite

Adobe systems

Job description

Texas Lutheran University is seeking an Academic Affairs Assistant for our Seguin campus starting September 2026. This in-person, 30-hour-per-week role supports the Director of Academic Affairs Operations and Process Analysis with administrative and event tasks.

The position includes visitor support, building coordination, financial paperwork, and collaboration with academic divisions. A bachelor’s degree is preferred, with at least 18 months of office experience; confidentiality is essential.