Academic Advising Administrative Specialist

Texas Christian University; Fort Worth (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Texas Christian University seeks an Administrative Support person to assist the Academic Advising office and the Centralized Accommodated Testing Spaces. You will coordinate activities, support programs, and help meet department objectives.

Responsibilities include document handling, scheduling, event organization, customer assistance, and budget-oriented tasks. Must have basic office experience and strong MS Office skills for campus operations.

Qualifications

• High School diploma or GED equivalent.
• 1 year of basic office experience.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint.

Responsibilities

• Produces information by developing, transcribing, formatting, inputting, editing, retrieving, copying, filing, and transmitting text, data, and graphics.
• Organizes work by reading, routing, and answering correspondence; collecting, maintaining, and prioritizing information; managing department procedures and telecommunications; updating records and inventory; assigning and monitoring student workers.
• Maintains department schedules by keeping calendars for department personnel; arranging meetings, classes, conferences, teleconferences, and travel.
• Organizes department events by securing speakers, making guest travel arrangements, choosing menus or purchasing food, reserving facilities, ordering decorations, preparing agendas and programs, and taking minutes.
• Manages public relations by greeting customers, constituents, and colleagues, in person or on the telephone; answering or referring inquiries; and providing information and assistance regarding department functions.
• Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
• Monitors expenses by gathering and reporting budget information; facilitating and monitoring invoices and purchase orders; scheduling and reconciling expenditures.
• Facilitates department projects by creating and documenting the process to implement projects; monitoring project progress; coordinating activities; communicating with vendors; resolving problems; and making recommendations for management approval.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques, making recommendations for changes.
• Performs other related duties as assigned.

Skills

Microsoft Office Suite

Calendaring

Customer service

Communication

Multitasking

Education

High School diploma or GED

Tools

Zoom

Job description

Texas Christian University seeks an Administrative Support person to assist the Academic Advising office and the Centralized Accommodated Testing Spaces. You will coordinate activities, support programs, and help meet department objectives.

Responsibilities include document handling, scheduling, event organization, customer assistance, and budget-oriented tasks. Must have basic office experience and strong MS Office skills for campus operations.