Calendar & Office Operations Coordinator

Hunt Military Communities; Alpharetta (GA); On-site; USD 35,000 - 48,000; Full time

Job summary

Hunt Military Communities is seeking an Administrative Assistant in Alpharetta, GA to support leaders with calendar management, travel planning, and daily office operations. The role emphasizes organization, proactive communication, and handling confidential information with discretion.

Responsibilities include coordinating meetings and events, preparing materials, managing mail and shipments, onboarding new hires, and maintaining records across departments in a fast-paced environment.

Qualifications

• Requires a detail-oriented, self-starter who can prioritize and multitask in a busy environment.

Responsibilities

• Office Management: Perform day-to-day office operations to maintain a professional and efficient work environment.
• Calendar Management: Manage moderately complex calendars for assigned leaders and coordinate meetings.
• Travel Coordination: Arrange domestic travel for leaders and prepare expense reports per policy.
• Communication & Coordination: Draft correspondence and support special projects.
• Vendor & Office Supplies: Order, restock, and coordinate with vendors for office needs.
• Mail & Logistics: Manage mail services, packages, and FedEx shipments.
• New-hire onboarding: Setup workspace, badges, and onboarding logistics.
• Records & Compliance: Maintain invoices, warranties, and inventories.
• Meeting Support: Prepare materials, agendas, and meeting logistics.
• Event Coordination: Plan office celebrations and culture programs.
• Office Environment: Ensure cleanliness and a welcoming, organized space.

Skills

Detail-oriented

Time management

Multitasking

Written & verbal communication

Independently with limited direction

Discretion & confidentiality

Teamwork & interpersonal skills

Professionalism

Education

High School Diploma or GED

Undergraduate degree preferred

Tools

Microsoft Office Suite

Workday

Pereview

Database software

Job description

Hunt Military Communities is seeking an Administrative Assistant in Alpharetta, GA to support leaders with calendar management, travel planning, and daily office operations. The role emphasizes organization, proactive communication, and handling confidential information with discretion.

Responsibilities include coordinating meetings and events, preparing materials, managing mail and shipments, onboarding new hires, and maintaining records across departments in a fast-paced environment.