Administrative Assistant

Hunt Military Communities; Alpharetta (GA); On-site; USD 35,000 - 48,000; Full time

Job summary

Hunt Military Communities is seeking an Administrative Assistant in Alpharetta, GA to support leaders with calendar management, travel planning, and daily office operations. The role emphasizes organization, proactive communication, and handling confidential information with discretion.

Responsibilities include coordinating meetings and events, preparing materials, managing mail and shipments, onboarding new hires, and maintaining records across departments in a fast-paced environment.

Qualifications

• Requires a detail-oriented, self-starter who can prioritize and multitask in a busy environment.

Responsibilities

• Office Management: Perform day-to-day office operations to maintain a professional and efficient work environment.
• Calendar Management: Manage moderately complex calendars for assigned leaders and coordinate meetings.
• Travel Coordination: Arrange domestic travel for leaders and prepare expense reports per policy.
• Communication & Coordination: Draft correspondence and support special projects.
• Vendor & Office Supplies: Order, restock, and coordinate with vendors for office needs.
• Mail & Logistics: Manage mail services, packages, and FedEx shipments.
• New-hire onboarding: Setup workspace, badges, and onboarding logistics.
• Records & Compliance: Maintain invoices, warranties, and inventories.
• Meeting Support: Prepare materials, agendas, and meeting logistics.
• Event Coordination: Plan office celebrations and culture programs.
• Office Environment: Ensure cleanliness and a welcoming, organized space.

Skills

Detail-oriented

Time management

Multitasking

Written & verbal communication

Independently with limited direction

Discretion & confidentiality

Teamwork & interpersonal skills

Professionalism

Education

High School Diploma or GED

Undergraduate degree preferred

Tools

Microsoft Office Suite

Workday

Pereview

Database software

Job description

A Brief Overview

The Administrative Assistant oversees daily office operations while providing administrative support to assigned leaders. This role serves as a central point of coordination for calendar management, meeting planning, travel arrangements, office administration, and departmental support. The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

A Brief Overview

The Administrative Assistant oversees daily office operations while providing administrative support to assigned leaders. This role serves as a central point of coordination for calendar management, meeting planning, travel arrangements, office administration, and departmental support. The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

What You Will Do

• Office Management
• Perform day-to-day office operations to maintain a professional and efficient work environment.
• Manage applicable HMC distribution lists and coordinate BTS tickets related to Alpharetta office operations.
• Coordinate employee experience initiatives, celebrations, office culture programs, and office events.
• Maintain a welcoming, professional, organized, and fully functional office environment.
• Ensure the cleanliness and overall appearance of the office, including the kitchen, conference and huddle rooms, and supply and printer areas on a daily basis.
• Order and restock office supplies, equipment, snacks, beverages, kitchen organization, and facility-related needs. Partner with vendors to support office operations.
• Coordinate meetings and special events, including related arrangements and logistics.
• Manage incoming and outgoing mail services, including package distribution, notification to recipients of heavy or oversized deliveries, and preparation of FedEx shipments for pickup.
• Coordinate new-hire workspace setup and onboarding logistics, including building and garage access badges.
• Maintain office records, invoices, warranties, supply inventories, and overall administrative procedures.
• Calendar Management
• Manage moderately complex calendars for assigned leaders.
• Coordinate internal and external meetings, optimize schedules, and proactively resolve conflicts.
• Prepare meeting materials, agendas, and supporting documentation as needed.
• Coordinate conference room reservations and virtual meeting logistics.
• Travel Coordination
• Coordinate domestic travel arrangements for assigned leaders, ensuring plans are accurate, efficient, and aligned with company policies and procedures.
• Prepare and submit accurate expense reports in a timely manner and in accordance with company policies and procedures.
• Communication and Coordination
• Draft professional correspondence, meeting invitations, and departmental communications as needed.
• Support assigned leaders with special projects and administrative initiatives.

Education Qualifications

• High School Diploma or GED (or equivalent) required.
• Undergraduate degree or equivalent preferred.

Experience Qualifications

• 1 to 2 years of experience in office management, administrative support, administrative coordination, or a related field required.
• Experience coordinating meetings, events, and departmental off-site meetings required.

Knowledge, Skills, And Abilities

• Requires a detail-oriented, self-starter who takes initiative, can prioritize, work independently with limited direction, and multitasks in a busy environment. Ability to accept new responsibilities, adapt to changes in procedures and processes, and work as a team.
• Time management skills with a proven ability to meet deadlines.
• Ability to handle multiple priorities from various constituents with tight deadlines in a fast-paced environment.
• Strong time management, organizational skills, and attention to detail.
• Proficient with Microsoft Office Suite or related software. Workday, Pereview, and database software are a strong plus.
• Familiarity with travel-management systems and expense-reporting platforms.
• Demonstrated ability to work independently with limited direct supervision.
• Demonstrated ability to exercise excellent judgment and discretion in handling highly confidential information.
• Strong written and verbal communication skills and proven ability to communicate clearly and professionally with individuals at all levels, internally and externally.
• A high degree of professionalism and confidentiality, a strong work ethic, a sense of responsibility, and integrity are required.
• Excellent teamwork and interpersonal skills.
• Ability to resolve problems independently and work with high autonomy and responsibility.
• Must demonstrate excellent written and verbal communication and interpersonal skills, particularly the ability to communicate effectively with all management and industry professionals.
• Demonstrates a strong sense of ownership and accountability.
• Anticipates needs and addresses problems proactively.
• Works effectively both independently and collaboratively across departments.

Compensation

We are committed to offering competitive and equitable compensation. Final salaries will be determined based on factors such as geographic location, skills, education, licenses, certifications, and/or experience. In addition to these factors – we believe in the importance of pay equity. We consider internal and external factors as a part of every final offer. We also offer a generous total compensation and benefits package.

Benefits

A competitive salary is only one part of your total rewards. We also offer a comprehensive benefits package, including paid time off, medical, dental, life and disability insurance, HSA/FSA accounts, retirement, rewards programs, and so much more!

EEO/ADA

The Company and its affiliates provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

#INDHUNT #ZRHMH