C-Suite Operations Partner

Consertus-US; Miami (FL); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Comprehensive health coverage

Life and disability insurance

Pet insurance, legal & supplemental|

401(k) with day-one eligibility, match

Generous time off: holidays + PTO

Consertus Academy for learning

Job summary

Consertus-US is seeking an seasoned Executive Coordinator to support our Operations leadership at the C-suite level in Miami. You will manage complex calendars, coordinate travel across time zones, and prepare materials for leadership reviews.

The ideal candidate has 10+ years of senior-executive support experience in fast‑growth settings, with discretion and superb communication skills. Proficiency in MS Office and scheduling tools is required.

Qualifications

• Minimum of 10 years supporting C-suite or senior executives.
• Experience managing complex calendars and logistics across multiple time zones.
• Exceptional written and verbal communication with high discretion.
• Proficiency with Microsoft Office and scheduling/collaboration tools.

Responsibilities

• Manage complex, high-volume calendars across multiple time zones, proactively resolving conflicts and prioritizing based on business impact.
• Prepare, synthesize, and proofread materials for operational reviews, leadership meetings, and cross-functional working sessions.
• Coordinate domestic and international travel, including itineraries and contingency planning.
• Serve as a key liaison between the executive and internal stakeholders across Operations, Finance, Legal, and other units.
• Track and follow up on action items and deliverables, ensuring deadlines are met.
• Draft and manage correspondence and documentation requiring a high level of polish and discretion.
• Support planning and logistics for leadership offsites, team meetings, and operational business reviews.
• Maintain confidential records related to operational initiatives.

Skills

Calendar management

Executive support

Communication

Discretion

MS Office

Time management

Cross-functional liaison

Education

Bachelor’s degree preferred

Tools

Outlook

Scheduling tools

Job description

Consertus-US is seeking an seasoned Executive Coordinator to support our Operations leadership at the C-suite level in Miami. You will manage complex calendars, coordinate travel across time zones, and prepare materials for leadership reviews.

The ideal candidate has 10+ years of senior-executive support experience in fast‑growth settings, with discretion and superb communication skills. Proficiency in MS Office and scheduling tools is required.