Executive Coordinator

CTDI Careers; West Chester (Chester County); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Weekly pay

Monthly Incentive Bonus

Health insurance

Vision insurance

401(k)

Life insurance

Disability insurance

Employee assistance program

Flexible spending account

Job summary

CTDI is seeking an experienced Executive Assistant to provide high-level support to the CEO and COO, managing complex calendars, coordinating priorities, and handling sensitive communications with discretion.

This role requires 7+ years of executive support, travel planning, and cross‑time‑zone collaboration, with advanced MS Office skills. The position offers a Monday–Friday schedule, competitive pay, and comprehensive benefits.

Qualifications

• 7+ years of executive-level administrative experience supporting CEOs, COOs, Presidents, or equivalent C-suite executives.
• Demonstrated experience managing complex executive calendars with competing priorities across multiple stakeholders and time zones.
• Ability to operate effectively in a fast-paced environment requiring sound judgment, discretion, and adaptability.
• Proven ability to build effective partnerships across executive leadership teams and key stakeholders.
• Exceptional organizational, communication, and project coordination skills, with strong attention to detail and follow-through.
• Advanced proficiency with Microsoft Office 365 applications including Outlook, Teams, Word, Excel, PowerPoint, and related business tools.
• Demonstrated ability to maintain strict confidentiality and exercise discretion with highly sensitive information.
• Experience coordinating executive travel, board meetings, leadership events, and strategic planning sessions preferred.

Responsibilities

• Provide high-level administrative support to the CEO and COO, serving as a reliable point of contact for internal and external stakeholders.
• Own complex calendar management for multiple C-suite executives, including prioritizing meetings, resolving conflicts, managing changes, and anticipating scheduling needs.
• Partner closely with executive direct reports, Chiefs of Staff, executive assistants, and leadership teams to coordinate priorities, follow-ups, and time-sensitive requests.
• Coordinate executive meetings and related follow-up action items.
• Handle confidential information and sensitive matters with the highest level of discretion, judgment, and professionalism.
• Arrange domestic and international travel, manage last-minute changes, and coordinate related expense reporting and documentation.
• Anticipate executive needs, proactively resolve issues, and maintain exceptional organization, responsiveness, and follow-through.

Skills

Executive support

Calendar management

Discretion

Travel coordination

Cross-timezone coordination

Tools

Microsoft Office 365

Outlook

Teams

Word

Excel

PowerPoint

Job description

CTDI is a large-scale Engineering, Repair, and Logistics company that services the country’s largest wireless telecommunications providers, as well as the largest High-speed Internet & Cable providers. CTDI has over 11,000 FT US Employees in over 60 world class US Operations. CTDI also has a global footprint with more than 20,000 employees worldwide.

Located in CTDI’s global headquarters, this highly visible role provides advanced executive administrative support to the CEO and COO. The Executive Assistant will be a trusted, proactive partner who can manage complex calendars, coordinate competing priorities, and support communications with discretion, professionalism, and strong attention to detail. The ideal candidate has direct experience supporting C‑suite executives and operating with exceptional judgement, organization, and discretion.

Hours: 8:00AM - 4:45PM, Monday - Friday

Responsibilities:

• Provide high-level administrative support to the CEO and COO, serving as a reliable point of contact for internal and external stakeholders.
• Own complex calendar management for multiple C‑suite executives, including prioritizing meetings, resolving conflicts, managing changes, and anticipating scheduling needs.
• Partner closely with executive direct reports, Chiefs of Staff, executive assistants, and leadership teams to coordinate priorities, follow‑ups, and time‑sensitive requests.
• Coordinate executive meetings and related follow‑up action items.
• Handle confidential information and sensitive matters with the highest level of discretion, judgment, and professionalism.
• Arrange domestic and international travel, manage last‑minute changes, and coordinate related expense reporting and documentation.
• Anticipate executive needs, proactively resolve issues, and maintain exceptional organization, responsiveness, and follow‑through.

Qualifications & Experience:

• 7+ years of executive‑level administrative experience supporting CEOs, COOs, Presidents, or equivalent C‑suite executives.
• Demonstrated experience managing complex executive calendars with competing priorities across multiple stakeholders and time zones.
• Ability to operate effectively in a fast‑paced environment requiring sound judgment, discretion, and adaptability.
• Proven ability to build effective partnerships across executive leadership teams and key stakeholders.
• Exceptional organizational, communication, and project coordination skills, with strong attention to detail and follow‑through.
• Advanced proficiency with Microsoft Office 365 applications including Outlook, Teams, Word, Excel, PowerPoint, and related business tools.
• Demonstrated ability to maintain strict confidentiality and exercise discretion with highly sensitive information.
• Experience coordinating executive travel, board meetings, leadership events, and strategic planning sessions preferred.

You will love working in our family‑oriented company! When you join our family, you will enjoy perks such as:

• Weekly pay every Thursday
• Monthly Incentive Bonus
• Positive, team‑oriented, inclusive workplace
• Health insurance
• Vision insurance
• 401(k)
• Life insurance
• Disability insurance
• Employee assistance program
• Flexible spending account

Work Authorization

• United States (Required)
• Must be 18 years of age

CTDI is an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. This policy applies to every aspect of employment at CTDI, including recruitment, hiring, training, advancement, and termination.

This position does not qualify for visa sponsorship.

As part of our hiring process, we may use automated decision tools to assist in evaluating candidate qualifications, skills, and experience against job requirements. These tools are designed to support—not replace—human judgment. Final hiring decisions are made by our hiring team. We are committed to equal employment opportunity and regularly review our hiring processes, including automated tools, to support fairness and reduce the risk of unintended bias. You may request an alternative evaluation method or accommodation by contacting [e-mail] .

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.