C-Suite Executive Assistant: Strategic Support & Travel

Lee Hecht Harrison Nederland B.V.; Phoenix (AZ); On-site; USD 80,231,000 - 91,693,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Short-term disability

Commuter benefits

401K plan

Paid leave

Holiday pay

EAP program

Job summary

LHH Recruitment Solutions in Phoenix, AZ is seeking an Executive Assistant to support a c-suite and coordinate communications and travel. The full-time role pays $28–$32 per hour and requires a high level of professionalism and executive support.

Responsibilities include scheduling meetings, managing correspondence, preparing slide decks, expense reports, reviewing contracts for compliance, and providing cross-department assistance; excellent communication and organization are essential.

Qualifications

• High school diploma or equivalent; associate or bachelor's degree preferred.
• 2+ year of recent proven experience as a senior level administrative or executive assistant supporting a c-suite level executive
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional communication

Responsibilities

• Liaison calls and emails for executive; have a professional correspondence on their behalf
• Schedule and coordinate meetings and appointments for c-suite level executives
• Arrange and coordinate travel arrangements
• Reconcile expense reports and run financial reports
• Create powerpoint/slide deck presentation for clients as requested
• Review contracts for compliance
• Take meeting minutes and send out action items to departments
• Purchase office supplies and office inventory- track inventory in spreadsheet
• Assist with administrative tasks such as data entry, filing, and document preparation.
• Provide support to various departments as needed.
• Ensure security protocols are followed for visitor access.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Professional communication

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

LHH Recruitment Solutions in Phoenix, AZ is seeking an Executive Assistant to support a c-suite and coordinate communications and travel. The full-time role pays $28–$32 per hour and requires a high level of professionalism and executive support.

Responsibilities include scheduling meetings, managing correspondence, preparing slide decks, expense reports, reviewing contracts for compliance, and providing cross-department assistance; excellent communication and organization are essential.