Executive Assistant

Northwood; Torrance (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Northwood is seeking an Executive Assistant to support the CEO, CTO, and CRO, ensuring smooth operations in a fast‑growing space tech company. You will manage calendars, draft correspondence, coordinate communications, and prepare materials for strategic discussions.

A minimum of 4 years of EA experience in a high‑growth environment is required. The role demands discretion, strong organizational skills, and proficiency with Google Suite, Slack, and Notion.

Qualifications

• Minimum 4 years experience as an Executive Assistant or in a similar role supporting C-level executives.
• Strong ability to manage multiple priorities with high discretion and professionalism.
• Proficiency with productivity tools such as Google Suite, Slack, Notion.
• Ability to anticipate needs and proactively solve problems.

Responsibilities

• Manage inboxes and communicate on behalf of the executives while staying confidential and professional.
• Manage complex calendars for the CEO, CTO and CRO, coordinating meetings, travel, and engagements.
• Liaise between executives, internal teams, and external stakeholders to ensure effective communication.
• Prioritize daily workload and prepare meeting agendas, briefings, and materials for decision-making.
• Draft and proofread correspondence ensuring clarity and professionalism.

Skills

Executive support

Calendar management

Communication

Discretion

Problem solving

Tools

Google Suite

Slack

Notion

Job description

Northwood is a modern space infrastructure company bringing the benefits of space to the masses through advanced communications technology. We are building a global network of phased array ground stations that enable real-time, reliable communication for satellite missions such as national security, global connectivity, and disaster response. With a vertically integrated approach, Northwood designs, builds, and rapidly deploys scalable systems that power the next generation of space missions. If you like solving complex challenges and seeing your work deployed around the world with real impact, Northwood is the place to do it.

Role

As the Executive Assistant to C-level executives, you will play a critical role in ensuring the smooth operation of Northwood’s executive leadership by providing high-level administrative and strategic support. You will serve as a trusted partner, managing schedules, coordinating communications, and facilitating key initiatives that align with the company’s mission. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a dynamic and high-growth environment.

Responsibilities

• Manage inboxes and communicate on behalf of the executives while staying confidential and professional at all times
• Manage complex calendars for the CEO, CTO and CRO, ensuring seamless scheduling of meetings, travel, and key engagements
• Serve as a liaison between executives, internal teams, and external stakeholders, ensuring effective communication and follow-ups
• Proactively organize and prioritize daily workload
• Prepare meeting agendas, briefings, and materials to support decision‑making and strategic discussions
• Draft and proofread correspondence, ensuring clarity and professionalism in all communications.

Basic Qualifications

• Minimum 4 years experience as an Executive Assistant or in a similar role supporting C-level executives in a fast-paced environment
• Strong ability to manage multiple priorities with excellent attention to detail and high level of discretion, professionalism, and ability to handle confidential information
• High proficiency in productivity tools (Google Suite, Slack, Notion, etc.)
• Ability to anticipate needs and proactively solve problems

Additional Information

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Northwood is an Equal Opportunity Employer; employment with Northwood is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Additional Information

If you need a reasonable accommodation as part of your application for employment or interviews with us, please let us know.

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Northwood Space is an Equal Opportunity Employer; employment with Northwood Space is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.