C-Suite Executive Assistant: Scheduling, Travel & Board Prep

HBK CPAs & Consultants; Warrendale (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

401(k) match

Medical insurance

Dental insurance

Vision insurance

Paid time off

Holidays

Life insurance

Disability insurance

Tuition reimbursement

Annual performance reviews

Job summary

HBK CPAs & Consultants in Warrendale, PA seeks an organized professional to support executives and manage complex calendars, board agendas, and events, while handling confidential information with discretion.

You will assist with mergers & acquisitions projects, client communications, and routine accounting tasks, leveraging MS Office and CRM tools. Previous experience in professional services preferred; overtime during peak periods may be required.

Qualifications

• Associate or Bachelor’s Degree preferred.
• Experience in a professional service firm is strongly preferred.
• Proficient in the Microsoft Office Suite (Excel, Word, Outlook, & PowerPoint).
• Knowledge of STAR Practice Management & HubSpot helpful but not required.
• Willingness to work overtime during seasonal periods.
• Ability to prioritize and manage multiple requests.

Responsibilities

• Be prompt, efficient, and complete when carrying out all assigned tasks.
• Manage scheduling and complex calendar management for CEO and other C-Suite team members.
• Assist with preparing board agendas, partner meetings and other events.
• Manages expense reporting, travel arrangements, and logistics.
• Work on specialized projects for mergers & acquisitions, company town hall meetings, culture building activities.
• Maintain strict confidentiality of all clients and firm business.
• Maintain good communication with CEO, other owners, and colleagues to ensure work is performed accurately and efficiently.
• Assist Principals in their day-to-day operations.
• Follow firm procedures and comply with firm policies as outlined in the Human Resource Manual.

Skills

Microsoft Office

Time management

Communication

Education

Associate or Bachelor's degree

Tools

STAR Practice Management

HubSpot

Excel

Outlook

PowerPoint

Job description

HBK CPAs & Consultants in Warrendale, PA seeks an organized professional to support executives and manage complex calendars, board agendas, and events, while handling confidential information with discretion.

You will assist with mergers & acquisitions projects, client communications, and routine accounting tasks, leveraging MS Office and CRM tools. Previous experience in professional services preferred; overtime during peak periods may be required.