Executive Assistant to CEO & Strategy Projects

Hill, Barth & King LLC; Warrendale (Allegheny County); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive compensation

Bonuses for new business & referrals

Anniversary bonus

Paid time off

401(k) match & profit sharing

Medical, dental, and vision insurance

Life insurance

Disability insurance

Tuition reimbursement

9 paid holidays

Job summary

HBK is a growing Top 50 accounting firm seeking an experienced administrative professional to support the CEO and C‑Suite. You will manage complex calendars, coordinate board meetings and events, handle expenses and travel, and maintain confidentiality across client engagements.

A proactive communicator who thrives in a fast-paced professional services environment will excel. Associate or Bachelor’s Degree required; proficiency with MS Office and familiarity with STAR Practice Management &

Qualifications

• Associate or Bachelor’s Degree required.
• Previous experience in a professional services firm preferred.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Knowledge of STAR Practice Management & HubSpot helpful but not required.
• Willingness to work overtime during seasonal periods throughout the year.

Responsibilities

• Be prompt, efficient, and complete when carrying out all assigned tasks.
• Manage scheduling and complex calendar management for company CEO and other C‑Suite team members.
• Assist with preparing board agendas, partner meetings and other events.
• Manages expense reporting, travel arrangements, and logistics.
• Work on specialized projects for mergers & acquisitions, company town hall meetings, culture building activities.
• Maintain strict confidentiality of all clients and firm business.
• Maintain good communication with CEO, other owners, and colleagues to ensure work is performed accurately and efficiently.
• Assist Principals in their day‑to‑day operations.
• Follow firm procedures and comply with firm policies as outlined in the Human Resource Manual.

Skills

MS Office proficiency

Calendar management

Communication

Attention to detail

Scheduling & logistics

Education

Associate or Bachelor’s Degree

Tools

STAR Practice Management

HubSpot

Job description

HBK is a growing Top 50 accounting firm seeking an experienced administrative professional to support the CEO and C‑Suite. You will manage complex calendars, coordinate board meetings and events, handle expenses and travel, and maintain confidentiality across client engagements.

A proactive communicator who thrives in a fast-paced professional services environment will excel. Associate or Bachelor’s Degree required; proficiency with MS Office and familiarity with STAR Practice Management &