C-Suite Executive Assistant & QuickBooks Pro

Executive Staffing Group; Burlington (NJ); On-site; USD 45,000 - 65,000; Full time

Job summary

Executive Staffing Group is seeking an Executive Administrative Assistant to provide high-level administrative support to C-Suite executives. The role involves managing confidential information, complex calendars, travel arrangements, and preparing executive documents.

The ideal candidate will have 3+ years of executive support experience, direct experience with C-Suite leaders, and hands-on QuickBooks expertise. Strong organization, discretion, and communication are essential.

Qualifications

• 3+ years of experience providing administrative or executive support.
• Directly supporting C-Suite executives, presidents, CEOs, CFOs, COOs, or other senior executives.
• Hands-on QuickBooks experience is required.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Provide day-to-day administrative and executive support to C-Suite executives and senior leadership.
• Manage complex calendars, meetings, travel arrangements, and scheduling priorities.
• Prepare correspondence, reports, presentations, spreadsheets, meeting agendas, and other executive documents.
• Coordinate internal and external meetings, including preparing materials and tracking follow-up items.
• Handle confidential business, financial, employee, and executive information with a high degree of discretion.
• Assist with expense reports, invoices, payments, purchase orders, and other administrative financial activities.
• Utilize QuickBooks for financial and administrative tasks, including entering transactions, maintaining records, processing invoices, reconciling accounts, and generating reports as needed.
• Maintain organized electronic and physical files and ensure important records are accurate and accessible.
• Assist executives with special projects, research, presentations, and business initiatives.
• Track deadlines, action items, and deliverables to ensure timely completion.

Skills

Executive support

C-Suite support

QuickBooks

MS Office Suite

Communication skills

Time management

Discretion

Education

Associate's or Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Job description

Executive Staffing Group is seeking an Executive Administrative Assistant to provide high-level administrative support to C-Suite executives. The role involves managing confidential information, complex calendars, travel arrangements, and preparing executive documents.

The ideal candidate will have 3+ years of executive support experience, direct experience with C-Suite leaders, and hands-on QuickBooks expertise. Strong organization, discretion, and communication are essential.