C‑Suite Executive Assistant | Ops, Scheduling, & Reports

Wing Assistant - India; Berkeley (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Wing is seeking an Executive Assistant to join our team in Berkeley, providing high-level administrative support to C-level executives. You will manage invoices, data reporting, document organization, and CRM-driven marketing assets while coordinating calendars, travel, and communications.

The role requires strong English communication, file handling, and a proactive, tech-savvy approach. Candidates should be prepared for a graveyard shift and immediate start.

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO, etc.).
• Bachelor’s degree or any certificate course (required).
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift

Responsibilities

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings 3. (e.g., for comparative analysis).
• Store and organize documents and files.
• Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods & secure samples.
• Store, update & collect information for marketing and sales campaigns through a CRM system.
• Monitor projects, conduct internal communication & organize company data.
• Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
• Prepare itineraries, book hotels, rental cars, etc.
• Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
• Synthesize data & other content into cohesive reports and presentation slides.
• Upload videos, manage negative reviews, and keep the account profile up to date.
• Ad hoc tasks

Skills

Executive support to C-levels

Excellent communication

Organizational skills

Time management

Tech savv y

Proactive attitude

Graveyard shift

Education

Bachelor’s degree

Tools

MS Office

Google Calendar

VoIP

Cloud services

Desktop sharing

CRM systems

Job description

Wing is seeking an Executive Assistant to join our team in Berkeley, providing high-level administrative support to C-level executives. You will manage invoices, data reporting, document organization, and CRM-driven marketing assets while coordinating calendars, travel, and communications.

The role requires strong English communication, file handling, and a proactive, tech-savvy approach. Candidates should be prepared for a graveyard shift and immediate start.