C‑Suite Executive Assistant (Hybrid, Data‑Driven)

NICE (New Independent Conference Experts) Ltd.; Hoboken (NJ); Hybrid; USD 55,000 - 85,000; Full time

Job summary

NiCE is seeking an Executive Assistant to provide analytical and specialized administrative support to executives, managers, and staff. You will handle complex tasks, prepare detailed reports, and coordinate across departments while handling confidential matters.

The role requires 3+ years in a fast-paced setting, advanced MS Office skills (Excel/PowerPoint), and exceptional organization. NiCE operates a hybrid model: 2 days in the office and 3 days remote, with an emphasis on professional poise

Qualifications

• High school diploma (or equivalent) required; progress toward a college degree is welcome
• 3+ years of success in a fast-paced business setting
• Confident across MS Office Suite, with advanced know-how in Excel and PowerPoint
• Renowned for meticulous attention to detail and accuracy
• Exceptionally organized -- able to manage multiple priorities without missing a beat

Responsibilities

• Arrange meetings, training, and coordinate with various departments across the NiCE organization
• Record meeting minutes and action items stemming from all team meetings and manage those action items by engaging various departments across the organization
• Engage confidently with C-suite leaders, clients, and stakeholders while maintaining poise and professionalism in every interaction
• Coordinate, track, and report on travel and expenses as needed
• Participate in on-going training as needed
• Follow current processes and be prepared to make frequent changes in processes
• Work in a rapid-paced environment, multi-tasking effectively
• Serve as a trusted extension of the executive team, bringing calm authority, sound judgment, and a composed demeanor to fast-moving, high-visibility situations

Skills

MS Office Suite

Excel

PowerPoint

Attention to detail

Organizational skills

Education

High school diploma

Job description

NiCE is seeking an Executive Assistant to provide analytical and specialized administrative support to executives, managers, and staff. You will handle complex tasks, prepare detailed reports, and coordinate across departments while handling confidential matters.

The role requires 3+ years in a fast-paced setting, advanced MS Office skills (Excel/PowerPoint), and exceptional organization. NiCE operates a hybrid model: 2 days in the office and 3 days remote, with an emphasis on professional poise