Executive Assistant

NICE (New Independent Conference Experts) Ltd.; Hoboken (NJ); Hybrid; USD 55,000 - 85,000; Full time

Job summary

NiCE is seeking an Executive Assistant to provide analytical and specialized administrative support to executives, managers, and staff. You will handle complex tasks, prepare detailed reports, and coordinate across departments while handling confidential matters.

The role requires 3+ years in a fast-paced setting, advanced MS Office skills (Excel/PowerPoint), and exceptional organization. NiCE operates a hybrid model: 2 days in the office and 3 days remote, with an emphasis on professional poise

Qualifications

• High school diploma (or equivalent) required; progress toward a college degree is welcome
• 3+ years of success in a fast-paced business setting
• Confident across MS Office Suite, with advanced know-how in Excel and PowerPoint
• Renowned for meticulous attention to detail and accuracy
• Exceptionally organized -- able to manage multiple priorities without missing a beat

Responsibilities

• Arrange meetings, training, and coordinate with various departments across the NiCE organization
• Record meeting minutes and action items stemming from all team meetings and manage those action items by engaging various departments across the organization
• Engage confidently with C-suite leaders, clients, and stakeholders while maintaining poise and professionalism in every interaction
• Coordinate, track, and report on travel and expenses as needed
• Participate in on-going training as needed
• Follow current processes and be prepared to make frequent changes in processes
• Work in a rapid-paced environment, multi-tasking effectively
• Serve as a trusted extension of the executive team, bringing calm authority, sound judgment, and a composed demeanor to fast-moving, high-visibility situations

Skills

MS Office Suite

Excel

PowerPoint

Attention to detail

Organizational skills

Education

High school diploma

Job description

At NiCE, we don’t limit our challenges. We challenge our limits. Always. We’re ambitious. We’re game changers. And we play to win. We set the highest standards and execute beyond them. And if you’re like us, we can offer you the ultimate career opportunity that will light a fire within you.

The Executive Assistant provides analytical and specialized administrative support to ease the workload of executives, managers, and staff by handling complex tasks and advanced administrative duties. Analyzes issues, determines appropriate approaches, collects and interprets data, and prepares detailed reports and recommendations. Coordinates activities across departments and with external partners. Collaborates with company personnel at all levels to gather information and compile reports. This role often involves handling sensitive or confidential matters and may span various functional areas.

How will you make an impact?

• Arrange meetings, training, and coordinate with various departments across the NiCE organization
• Record meeting minutes and action items stemming from all team meetings and manage those action items by engaging various departments (as needed) across the organization
• Engage confidently with C‑suite leaders, clients, and stakeholders while maintaining poise and professionalism in every interaction
• Coordinate, track, and report on travel and expenses as needed
• Participate in on‑going training as needed
• Follow current processes and be prepared to make frequent changes in processes
• Work in a rapid‑paced environment, multi‑tasking effectively
• Serve as a trusted extension of the executive team, bringing calm authority, sound judgment, and a composed demeanor to fast‑moving, high‑visibility situations

Have you got what it takes?

• High school diploma (or equivalent) required; progress toward a college degree is welcome
• 3+ years of success in a fast‑paced business setting
• Demonstrated knack for tackling challenges and delivering smart solutions
• Confident across MS Office Suite, with advanced know‑how in Excel and PowerPoint
• Renowned for meticulous attention to detail and accuracy
• Exceptionally organized -- able to manage multiple priorities without missing a beat

This job description is not intended to be all‑inclusive, and employees will also perform other reasonable related business duties as assigned by immediate supervisor and other management as required.

This organization reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment.

What’s in it for you?

Join an ever‑growing, market disrupting, global company where the teams – comprised of the best of the best – work in a fast‑paced, collaborative, and creative environment! As the market leader, every day at NiCE is a chance to learn and grow, and there are endless internal career opportunities across multiple roles, disciplines, domains, and locations. If you are passionate, innovative, and excited to constantly raise the bar, you may just be our next NiCEr!

At NiCE, we work according to the NiCE‑FLEX hybrid model, which enables maximum flexibility: 2 days working from the office and 3 days of remote work, each week. Naturally, office days focus on face‑to‑face meetings, where teamwork and collaborative thinking generate innovation, new ideas, and a vibrant, interactive atmosphere. This is an office based position, we are unable to hire a candidate seeking fully remote work for this position.

About NiCE

NICELtd. (NASDAQ: NICE)software products are used by 25,000+ global businesses, including 85 of the Fortune 100 corporations, to deliver extraordinary customer experiences,fight financial crimeand ensure public safety.Every day, NiCE software managesmore than120 million customer interactions and monitors3+billion financial transactions.

Known as an innovation powerhouse that excels in AI, cloud and digital, NiCE is consistently recognized as the market leader in its domains, with over 8,500 employees across 30+ countries.

NiCE is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, age, sex, marital status, ancestry, neurotype, physical or mental disability, veteran status, gender identity, sexual orientation or any other category protected by law.