C‑Suite Executive Assistant: Calendar, Travel & Boards

Lightedge; Des Moines (IA); Hybrid; USD 70,000 - 100,000; Full time

Job summary

LightEdge Solutions is seeking an experienced Executive Assistant to support C‑level leaders in a fast‑moving, growth‑oriented environment. You will own complex calendars, arrange travel, and manage communications, coordinating with Marketing, HR, and Finance to keep executives focused on strategic priorities.

Hybrid work with occasional travel; based in Des Moines, IA. The role requires 5–7+ years of executive support, mastery of Microsoft 365, and the ability to handle confidential

Qualifications

• 5–7+ years of experience as an Executive Assistant supporting C‑level executives.
• Proven calendar, travel, and expense management.
• Strong written communication and presentation support skills.
• Proficiency with Microsoft 365 and virtual collaboration tools.
• Experience coordinating board materials and executive offsites.
• Ability to handle confidential information.

Responsibilities

• Own complex calendar orchestration, meeting logistics, and time‑blocking for competing executive priorities.
• Manage end‑to‑end travel and expense reporting with accuracy and timeliness.
• Track deliverables, deadlines, and follow‑ups; create reminders and weekly status updates.
• Prepare, proof, and coordinate executive presentations and briefing documents.
• Consolidate inputs from cross‑functional leaders and ensure on‑time materials.
• Draft agendas, capture decisions, and circulate minutes.
• Coordinate executive roundtables and offsites with Marketing/Events.
• Serve as liaison between executives and stakeholders, protecting time.
• Maintain brand templates and ensure communications adhere to guidelines.
• Improve administrative processes and maintain SOPs.
• Handle confidential information with absolute discretion.

Skills

Executive support

Calendar management

Travel coordination

Written communication

Microsoft 365

Tools

Teams/SharePoint/OneDrive

Expense reporting platforms

Job description

LightEdge Solutions is seeking an experienced Executive Assistant to support C‑level leaders in a fast‑moving, growth‑oriented environment. You will own complex calendars, arrange travel, and manage communications, coordinating with Marketing, HR, and Finance to keep executives focused on strategic priorities.

Hybrid work with occasional travel; based in Des Moines, IA. The role requires 5–7+ years of executive support, mastery of Microsoft 365, and the ability to handle confidential