C-Suite Executive Assistant & Calendar Maestro

MKS Instruments; Andover (MN); On-site; USD 75,000 - 124,000; Full time

Job summary

MKS Instruments is seeking an Executive Administrative Assistant to support the EVP, COO and other senior leaders in a fast-paced, confidential environment. You will manage calendars, coordinate complex global travel, prepare materials, and serve as a liaison with external boards and customers.

You bring an associate degree (BA preferred) and at least five years of C-suite support, with superb communication, discretion, and MS Office365 skills.

Qualifications

• Associate degree required; BA/BS preferred or equivalent mix of education and experience.
• Minimum of 5 years’ experience supporting senior executive level/C-Suite.
• Excellent written and verbal communication and interpersonal skills.
• Ability to prioritize, multitask and meet deadlines in a fast-paced environment.
• Discretion with confidential information and independent judgment.

Responsibilities

• Provide executive support to C-suite including EVP, COO and others as needed.
• Manage calendars, travel arrangements, agendas, and board materials.
• Coordinate complex global travel and expense reporting; process invoices.
• Prepare and proofread board/committee materials; liaise with external boards.
• Maintain executive office area and coordinate with administrative team.
• Utilize MS Office365; familiarity with Boardvantage and Oracle preferred.

Skills

Verbal communication

Written communication

Interpersonal skills

Multitasking

Discretion

Independent work

Team collaboration

MS Office365

Education

Associate degree

BA/BS preferred

Tools

Boardvantage

Oracle

Outlook

Excel

PowerPoint

Word

Job description

MKS Instruments is seeking an Executive Administrative Assistant to support the EVP, COO and other senior leaders in a fast-paced, confidential environment. You will manage calendars, coordinate complex global travel, prepare materials, and serve as a liaison with external boards and customers.

You bring an associate degree (BA preferred) and at least five years of C-suite support, with superb communication, discretion, and MS Office365 skills.