Executive Administrative Assistant

MKS Instruments; Andover (MA); On-site; USD 75,000 - 124,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Life and disability insurance

12 paid holidays

15 paid vacation days

6 weeks paid parental leave

Tuition reimbursement

Job summary

MKS Instruments in Andover, MA seeks an Executive Administrative Assistant to support the EVP/COO and other senior leaders. The role requires handling confidential matters, coordinating complex travel, calendars, expenses, and board materials. You will work with a tight administrative team to ensure efficient operations and professional interaction with executives and key customers.

Qualifications

• Minimum of 5 years supporting senior executive level/C-Suite
• Strong verbal and written communication
• Ability to multitask in a fast-paced and deadline-driven environment
• Discretion with sensitive/confidential material
• Excellent interpersonal skills across company levels

Responsibilities

• Support EVP, COO and provide as-needed support to EVP, Global Strategic Markets and GM, MSD
• Manage calendars, travel arrangements, expense reporting and invoice processing
• Coordinate board/committee materials, agendas and meeting logistics
• Act as liaison for external boards and top customers
• Maintain the executive office area and related processes

Skills

Executive support

Communication

Multitasking

Discretion

Interpersonal skills

MS Office365

Education

Associate degree

BA/BS preferred

Tools

Boardvantage

Oracle

Job description

We are looking for an exceptional Executive Administrative Assistant who excels in a fast-paced environment with a calm but effective get-it-done approach, and who can juggle a multitude of responsibilities. You are skilled at supporting members of the C-suite with the ability to accomplish tasks both independently as well as working as part of a tight-knit administrative team. In this role, you will be responsible for a variety of administrative activities including the below:

Working for the EVP, COO while also providing as needed support to EVP, Global Strategic Markets and GM, MSD, provide seamless professional administrative support with the highest levels of confidentiality
Proactively managing various activities including: Board & Corporate Reporting calendars, Agendas, planning large events, itineraries and offsite meetings, making complex global travel arrangements, expense reporting, invoice processing and more.
Maintaining calendars, which frequently change and often require coordination with other executive calendars
Reviewing, editing and proof-reading board, committee and executive meeting materials
Serving as a liaison for a variety of external boards and top customers
Maintaining the Executive office area

What will you bring to the team, along with your versatility and professionalism is:

• Associate degree required; BA/BS Degree preferred, or equivalent mix of education and experience
• A minimum of 5 years' experience supporting senior executive level/C-Suite required
• Demonstrated effective verbal and written communication skills and interpersonal skills required at all levels both within and outside of the organization, from C-suite level leaders and manufacturing floor employees, to external customers, outside service providers and other guests of the company, in person, via email or phone
• Ability to prioritize and multitask in a fast-paced and deadline driven environment is a must
• Ability to exercise highest levels of discretion with sensitive/confidential material or matters
• Ability to exercise judgement and drive results independently, as well as to work effectively and collaboratively with the broader administrative team
• Strong MS Office365 skills including Outlook, PowerPoint, Excel and Word required; Boardvantage and Oracle preferred, but not required

Physical Demands and Working Conditions:

• Perform activities such as sitting, standing, or typing for extended periods of time
• Regularly requires good manual dexterity and coordination
• Must be able to communicate information and ideas so others will understand
• Must be able to exchange accurate information
• The ability to observe documents and details at close range (within a few feet of the observer)

Compensation and Benefits:

Salary Pay Range: $ 35.81 - $59.78 hourly.. This range is a good faith estimate of the expected hourly range for this position, based on a wide range of factors including qualifications, experience and training, operational and business needs and other considerations permitted by law.

Bonus: This position is eligible for a discretionary annual bonus, in an amount to be determined by MKS [or as applicable].

Benefits: MKS offers a comprehensive benefits package, including health insurance coverage (medical, dental and vision), 401(k) with company match, life and disability insurance, 12 paid holidays, sick time, 15 paid vacation days, [6 weeks fully paid] parental leave, adoption assistance and tuition reimbursement [and for participation in any stock programs, signing bonus, etc.].

MKS is an equal opportunity employer, including disability, veteran status and all categories protected by law. Please review our EOE statements for additional details. MKS is generally only hiring candidates who reside in states where we are registered to do business.

#LI-SH

Globally, our policy is to recruit individuals from wide and diverse backgrounds. However, certain positions require access to controlled goods and technologies subject to the International Traffic in Arms Regulations (ITAR) or Export Administration Regulations (EAR). Applicants for these positions may need to be "U.S. persons." "U.S. persons" are generally defined as U.S. citizens, noncitizen nationals, lawful permanent residents (or, green card holders), individuals granted asylum, and individuals admitted as refugees.

MKS Inc. and its affiliates and subsidiaries ("MKS") is an affirmative action and equal opportunity employer: diverse candidates are encouraged to apply. We win as a team and are committed to recruiting and hiring qualified applicants regardless of race, color, national origin, sex (including pregnancy and pregnancy-related conditions), religion, age, ancestry, physical or mental disability or handicap, marital status, membership in the uniformed services, veteran status, sexual orientation, gender identity or expression, genetic info