C-Level Personal Assistant | In-Office, Growth & Benefits

Professional Staffing Ventures; Carlsbad (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Growth opportunities

Job summary

Professional Staffing Ventures seeks a Personal/Executive Assistant to support C-Level executives in a fast-paced office environment. This full-time, on-site role requires proactive calendar management, travel planning, and polished communication.

Responsibilities include coordinating domestic and international travel, preparing agendas and minutes, organizing events, and handling confidential correspondence.

Qualifications

• 3-5 years Personal/Executive Administrative experience required.
• Self-starter with ability to take charge with little direction.
• Excellent verbal and written communication skills.
• Reliable, punctual, and able to work in a fast-paced environment.

Responsibilities

• Coordinate estate calendars and appointments.
• Arrange domestic and international travel (personal and professional).
• Plan travel itineraries and logistics.
• Prepare and manage budgets.
• Draft internal and external correspondences.
• Prepare agendas and meeting minutes.
• Schedule meetings and coordinate luncheons or events.
• Collaborate with multiple departments and staff at various levels.

Skills

Verbal communication

Written communication

Self-starter

Teamwork

QuickBooks experience

Tools

QuickBooks

Job description

Professional Staffing Ventures seeks a Personal/Executive Assistant to support C-Level executives in a fast-paced office environment. This full-time, on-site role requires proactive calendar management, travel planning, and polished communication.

Responsibilities include coordinating domestic and international travel, preparing agendas and minutes, organizing events, and handling confidential correspondence.