C-Level Executive Assistant – Real Estate (In-Office)

JLL; Los Angeles (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

JLL is seeking an experienced executive assistant to support C‑level executives in Los Angeles. The role requires strong calendar management, travel arrangements, and client coordination in a fast-paced office environment.

Responsibilities include preparing presentations, managing expense reports, and maintaining client databases. Bachelor’s degree or equivalent experience is required, with 5–10 years in a similar role and real estate industry exposure preferred.

Qualifications

• Minimum of 5–10 years of experience supporting C‑Level Executives in fast‑paced environments.
• Real estate industry experience preferred.
• Strong written and verbal communication with excellent spelling and organizational skills.
• Must be detail oriented and able to handle multiple tasks in a fast-paced environment.
• Self‑starter who can work independently.
• Experience coordinating client events.
• Experience with social media is a plus (LinkedIn postings, etc.).

Responsibilities

• Manage complex schedules and calendars for executives.
• Schedule travel arrangements – domestic and limited international.
• Organize and submit expense reports.
• Schedule conference calls.
• Keep contact information in Outlook updated.
• Type correspondence/memos, proofread documents, assemble reports and presentations.
• Update client information in JLL's internal database.
• Participate in key projects and lead presentation material preparation.
• Must be able to work overtime on short notice.
• May assist with personal scheduling and travel.
• Other duties assigned.

Skills

C-Level support

Real estate industry experience

Calendar management

Communication skills

Detail oriented

Independent worker

Project coordination

Client events coordination

Social media experience

Education

Bachelor's Degree or equivalent experience

Tools

Outlook

Word

Excel

PowerPoint

Graphic Design

Job description

JLL is seeking an experienced executive assistant to support C‑level executives in Los Angeles. The role requires strong calendar management, travel arrangements, and client coordination in a fast-paced office environment.

Responsibilities include preparing presentations, managing expense reports, and maintaining client databases. Bachelor’s degree or equivalent experience is required, with 5–10 years in a similar role and real estate industry exposure preferred.